Highlights of the activities of Ministry of Personnel, Public Grievances and Pensions during the year 2016

Pre-Retirement counselling, LTC Simplified, Aadhaar Link with Pension and Discontinuation of Interview - PERSMIN
Discontinuation of Interview at Lower Level Posts - Procedural requirements for Leave Travel Concession simplified - Seeding of Aadhaar numbers in Pensioners' Accounts - Workshops on pre-retirement counselling on 'Sankalp' and 'Anubhav'

Press Information Bureau
Government of India
Ministry of Personnel, Public Grievances & Pensions

27-December-2016 19:39 IST

Year End review: Ministry of Personnel, Public Grievances and Pensions

Following are the highlights of the activities of Ministry of Personnel, Public Grievances and Pensions during the year 2016:

Prime Minister confers awards for excellence in implementation of priority programmes on 10th Civil Services Day, 21st April, 2016. For the priority programme Pradhan Mantri Jan Dhan Yojana (PMJSY), Nagaon, Assam was awarded in North East and Hill States category, Chandigarh in UTs and North 24 Parganas, West Bengal in Other States group. Under Swachh Bharat Mission (Gramin), West Sikkim and Bikaner, Rajasthan were awarded in North East & Hill states and Other States category respectively. Under Swachh Vidyalaya programme, Anantnag, Jammu and Kashmir, Dadra and Nagar Haveli and Ananthapuramu, Andhra Pradesh were awarded in North East & Hill states, UTs and Other States group respectively. In the implementation of Soil Health Card Scheme, Hamirpur, Himachal Pradesh and Balrampur, Chhattisgarh were conferred award in North East and Hill states and Other States respectively.

Prime Minister addresses IAS Officers of the 2014 batch, August 02, 2016. The Prime Minister, Shri Narendra Modi addressed the 2014 batch of IAS officers posted as Assistant Secretaries in the Government of India. He advised the young IAS officers to remain sensitive to their circumstances and surroundings, in order to be able to effectively connect with the people of India. The Prime Minister Shri Narendra Modi chaired the Valedictory Session of Assistant Secretaries on October 27, 2016. Eight selected presentations on various themes of governance were made by the officers, on themes such as DBT, Swachh Bharat, e-Courts, Tourism, Health and Satellite Applications in Governance.

Launching of six major initiatives of DoPT. On the occasion of ‘Good Governance Day’, coinciding with the birthday of former Prime Minister Shri Atal Bihari Vajpayee on December 25, 2016, Dr. Jitendra Singh launched six major initiatives of the DoPT. The initiatives are: Recruitment Rules Formation, Amendment Monitoring System (RRFAMS), Immovable Property Return through Property Related Information System (PRISM), announcement of E-Service Book, Mandatory online filing of APAR by all AIS and Central Group ‘A’ Service Officers, EO App on iPhone Operating System (iOS) and launching of redesigned website of DoPT.

Employees Online (EO) Mobile App of DoPT. Earlier, on October 28, 2016, MoS Dr.Jitendra Singh launched the Employees Online (EO) App. EO App is a mobile application of the Department of Personnel & Training (DoPT), Ministry of Personnel, Public Grievances and Pensions. The application would enable its users, which may include officers, media persons and all stakeholders to stay updated on real time basis with appointments and postings approved by the Appointments Committee of the Cabinet (ACC) and vacancies at senior level in the Government of India.

MoS Dr Jitendra Singh launches the telephonic feedback system for grievance redressal. Setting a precedence, the MoS (PP) Dr Jitendra Singh initiated a telephone feedback mechanism for grievance redressal of the citizens on March 22, 2016. He personally calls some complainants chosen on random basis weekly, who had registered their grievances in the Department of Administrative Reforms and Public Grievances (DARPG) and their grievances were disposed off. The Minister and senior officers of the DARPG also seek their feedback regarding the response given by the Government to the grievances. Dr Jitendra Singh also awarded Certificates of Appreciation to the Ministries/Departments for their performance in CPGRAMS during the year.

Seeding of Aadhaar numbers in Pensioners' Accounts. MoS Dr Jitendra Singh directed that priority should be given to pensioners visiting the bank branches for seeding Aadhaar number in their bank account. Special AADHAAR Seeding Camps were held from May 30, 2016 to June 10, 2016. These camps were organised all over the country in Pension disbursing banks and their branches. Eighty-seven percent of Central Government pensioners of all age categories have seeded their bank accounts with Aadhaar number.

Discontinuation of Interview at Lower Level Posts. The Central Government has decided to dispense with the interview for all Group C (including Group D) and non-gazetted Group B category in Central Government by 31.12.2015. Accordingly, instructions have been issued to the Staff Selection Commission mandated with the recruitment of mainly Group B (Non-Gazetted) and Group C (Non-technical) posts in the Central Ministries/Departments to discontinue the interview in all mandated recruitments commencing from 1.1.2016.

The Government decided that the issue of appointment letters need not be withheld pending the verification of character and antecedents of the successful candidates. The appointing authorities will issue provisional appointment letters after obtaining the attestation form and self declaration from the candidate.

Procedural requirements for Leave Travel Concession simplified. The Department of Personnel and Training has eased the difficulties faced by the Government employees in application and settlement of the Leave Travel Concession (LTC) claims. A copy of guidelines, that needs to be followed while availing LTC, is to be provided for the Government servant while applying for LTC.
19th National Conference on e-governance in Nagpur. The Union Minister for Road Transport & Highways and Shipping, Shri Nitin Gadkari and the Minister of State for Development of North Eastern Region (I/C), Prime Minister’s Office, Personnel, Public Grievances & Pensions, Department of Atomic Energy, Department of Space, Dr. Jitendra Singh inaugurated the 19th National conference on e-governance in Nagpur on January 21, 2016. The Chief Minister of Maharashtra, Shri Devendra Fadnavis presented the National Awards for e-Governance for the Year 2015-16 in Nagpur on January 22, 2016. The awards were given for exemplary implementation of e-Governance initiatives.

Workshops on pre-retirement counselling on 'Sankalp' and 'Anubhav'. The Department of Pensions and Pensioners' Welfare, Ministry of Personnel, Public Grievances & Pensions organized workshops on issues related to Pre-Retirement counselling on 'Sankalp' and 'Anubhav' during the year. Workshops are organized wherein the retiring employees are counselled on issues regarding steps and precaution to ensure timely payment of their retirement dues, the CGHS/medical facilities available after retirement and other related issues, most important being encouragement to employees to involve themselves in the social activities by using the time and skill available with them.

National Symposium on Excellence in Training focuses on Citizen Centric Governance. Dr. P. K. Mishra, Additional Principal Secretary to the Prime Minister inaugurated the 2nd National Symposium on Excellence in Training (NSET) on May 27, 2016. The Symposium was attended by more than 375 delegates that included Heads of State ATIs/ Central Training Institutes (CTIs) and the Faculty, Trainers and experts from Government and Private Institutions. Over-arching theme of the Symposium was Citizen Centric Governance and changing the mindset of Civil Servants to service orientation.

Two-day Regional Conference on ‘Path Breaking and High Impact Initiatives in Citizen Centric Services Delivery System’ in Guwahati, Assam (15-16 September, 2016). The conference is being organised by the Department of Administrative Reforms & Public Grievances (DARPG), Ministry of Personnel, Public Grievances & Pensions, Government of India in collaboration with the Government of Assam. Delegates from 8 states of North Eastern Region and 4 states of Eastern Region i.e. West Bengal, Bihar, Odisha and Jharkhand and senior officers of DARPG participated in the conference.
Workshop on e-Office organised by DARPG (September 08, 2016). The workshop was organised in the light of the fact that the e-Office is an important tool of e-Governance for bringing efficiency and quality in public service delivery and the DARPG is the nodal Department for implementation of e-Office in Central Ministries/Departments.

Two-day Regional Conference on ‘Innovations in Citizen Centric Services Delivery' in Jaipur (December 21-22, 2016). The Department of Administrative Reforms & Public Grievances (DARPG), Ministry of Personnel, Public Grievances & Pensions, Government of India is organising a 2-day Regional Conference on ‘Innovations in Citizen Centric Services Delivery' in Jaipur, in collaboration with Government of Rajasthan. he Conference at Jaipur is an effort to create a common platform to share experiences in the formulation and implementation of best practises in citizen centric governance, improved public service delivery through e-Governance, transparent, accountable and citizen-friendly effective administration.

Vigilance Awareness Week observed. The Central Vigilance Commission, as part of its efforts to promote probity in public life and to achieve a corruption free society, observes Vigilance Awareness Week every year. The week in which 31st October, the birthday of late Sardar Vallabhbhai Patel falls is observed as Vigilance Awareness Week. “Public participation in promoting integrity and eradicating Corruption” was chosen as the theme for Vigilance Awareness Week this year by the Commission. The Prime Minister Shri Narendra Modi attended the Valedictory Function of Vigilance Awareness Week 2016 on November 07, 2016. Speaking on the occasion, he said that technology has a major role to play in bringing in transparency, and curbing corruption. The National Seminar on the occasion of the Vigilance Awareness Week-2016 was also held.

Annual Convention of the Central Information Commission (CIC). Two-day Annual Convention of the Central Information Commission (CIC) was organised on November 07-08, 2016. The Conference was inaugurated by the Union Home Minister Shri Rajnath Singh. The Annual Convention has contributed immensely in generating awareness about innovative use of RTI provisions for the benefit of the citizenry thereby strengthening public trust in democracy.

Secretary, DARPG attends the Meeting of General Members of CAPAM at Malaysia (22nd August, 2016). An Indian delegation led by the Secretary, DARPG Shri C Viswanath visited Malaysia from August 17-20, 2016 to attend the Meeting of General Members of Commonwealth Association for Public Administration & Management (CAPAM) & CAPAM Biennial Conference at Putrajaya. Shri C. Viswanath was elected on Board of Directors of CAPAM. DARPG is an institutional member of Commonwealth Association for Public Administration and Management (CAPAM) since 1997. CAPAM is an international network of senior public servants, Heads of Governments, academics and researchers from over 50 Commonwealth countries.

Swachhta Pakhwada organised by DoPT. The Department of Personnel and Training (DoPT), Ministry of Personnel, Public Grievances and Pensions organised the Swachhta Pakhwada from December 01 to December 15, 2016. During the Swachhta Pakhwada, various activities were undertaken as a massive cleanliness drive by DoPT. A Poster(s)/Slogan Competition was also organised on the theme of Swachha Bharat during Swachha Bharat Pakhwada.

Recruitment of Staff through Employment Exchanges – Dopt Orders

Recruitment of Staff through Employment Exchanges, regarding

No.14024/1/2016-Estt(D)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)

North Block, New Delhi – 110001

Dated the 13th June, 2016

OFFICE MEMORANDUM

Subject:- Recruitment of Staff through Employment Exchanges, regarding.

In continuation of this Department’s Office Memorandum No. 14024/2/96-Estt. (D) dated 18th May, 1998 and further amended vide OM of even number dated 09th November, 2005 on the above noted subject wherein it has been prescribed that all vacancies to be filled on regular basis, except those which fall within the purview of UPSC/Staff Selection Commission, are to be notified in the local Employment Exchange/Central Employment Exchange as per the provisions of the Employment Exchange (Compulsory Notification of Vacancies) Act, 1959. In addition to the reporting of the vacancies to the local Employment Exchange/Central Employment Exchange, it has been stipulated that the vacancies should be given wide publicity on an all India basis. In this regard, it was advised that the advertisement should be placed in the Employment News/Rozgar Samachar published by the Publication division of Ministry of Information & Broadcasting. Such recruitment notices are also to be displayed on the Office Notice Board.

2. It has been decided that in addition to the above procedure, advertisement of vacancies may also be placed at the National Career Service (NCS) Portal of Ministry of Labour & Employment, which has been developed primarily to connect the opportunities with the aspiration of youth.

3. These instructions shall be applicable to all services/posts. All Ministries/Departments are requested to bring these instructions to the notice of all concerned including attached and subordinate offices.

sd/-
(Rajesh Sharma)
Under Secretary to the Govt. of India

Authority: www.persmin.gov.in

JS LEVEL VACANCY UP TO April, 2016

JS LEVEL VACANCY UP TO April, 2016

<<< DISCLAIMER >>>

Anything contained in this document would not lead to any legal claim on part of any individual for any purpose.

Subject:	JS LEVEL VACANCY UP TO April, 2016
S.NO	NAME OF THE POST
1.	DG (Information), Election Commission of India
2.	Joint Secretary, M/o Minority Affairs
3.	Additional Director General, M/o Tourism
4.	DG, Election Commission of India
5.	Joint Secretary, D/o Electronics & Information Technology
6.	Dy. Election Commissioner, Election Commission of India
7.	Joint Secretary, M/o Home Affairs
8.	DDG, Chandigarh, UIDAI, D/o Electronics & Information Technology
9.	Joint Secretary, D/o Defence
10.	DDG, Mumbai, UIDAI, D/o Electronics & Information Technology
11.	DEC, Election Commission of India
12.	Joint Secretary, D/o Commerce
13.	ADGFT, Mumbai, DGFT, D/o Commerce
14.	Joint Secretary, D/o Defence
15.	DDG, HQ, Delhi, UIDAI, D/o Electronics & Information Technology
16.	Joint Director, LBSNAA, D/o Personnel & Training
17.	DDG, UIDAI, D/o Electronics & Information Technology
18.	Joint Secretary, M/o Environment, Forest & Climate Change
19.	Joint Secretary, D/o Animal Husbandry, Dairying & Fisheries
20.	Joint Secretary, M/o Information & Broadcasting
21.	Joint Secretary, Cabinet Secretariat
22.	Joint Secretary, M/o Panchayati Raj

<<< DISCLAIMER >>>

Anything contained in this document would not lead to any legal claim on part of any individual for any purpose.

Source: persmin.nic.in

Appointment of Joint Secretaries to the Government of India

Appointment of Joint Secretaries to the Government of India

NO.33/12/2015-EO(SM-I)
Government of India
Secretariat of the
Appointments Committee of the Cabinet
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

New Delhi, the 3rd December, 2015

The Appointments Committee of the Cabinet has approved the following Joint Secretary level appointments in the Pay Band of Rs.37,400-67,000/- (PB-4) with Grade Pay of Rs.10,000/-

(1) Shri Dinesh Kumar, IAS (RJ:1996) as Joint Secretary, Department of Agriculture, Cooperation & Farmers Welfare from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Shri Sanjeev Chopra, lAS (WB:1985);

(2) Shri Venkata Rama Sastry Pidaparthi, IPS (UP:1989) as Joint Secretary, Department of Consumer Affairs from the date of assumption of the charge of the post for a period of overall seven year central deputation upto 19.03.2019 or until further orders, whichever is earlier, vice Shri Manoj Kumar Parida, IAS (UT:1986);

(3) Shri Rajiv Bansal, IAS (NL:1988) as Joint Secretary, Department of Electronics & Information Technology from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, against a newly created post;

(4) Shri Amit Yadav, IAS (UT:1991) as Joint Secretary, Department of Telecommunications from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Shri V. Umashankar, lAS (HY:1993);

(5) Shri B Anand, IAS (TN:1987) as Joint Secretary, Ministry of Urban Development from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, by temporary upgradation of a newly created post of DSIDirector to JS level for two years in the Ministry of Urban Development;

(6) Shri Shripal, IFS (KL:1986) as Principal Commissioner (JS level), DDA under Ministry of Urban Development from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Shri Dayanand Kataria, lAS (TN:1989);

(7) Ms. Sonia Sethi, IAS (MH:1994) as Joint Secretary, Ministry of Culture from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Ms. Arvind M Singh, liS (1984);

(8) Shri Praveen Vashista, IPS (BH:1991) as Joint Secretary, Ministry of Mines from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Shri Naresh Kumar, lAS (UT:1987);

(9) Ms. Leena Nandan, IAS (UP:1987) as Joint Secretary, Ministry of Road Transport & Highways from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Shri Alkesh Kumar Sharma, IAS (KL:1990);

(10) Shri Praveen Garg,IAS (MP:1988), Joint Secretary, Department of Justice as Joint Secretary, Department of Economic Affairs on lateral shift basis from the date of assumption of the charge of the post for a period of overall five year central deputation upto 18.07.2018 or until further orders, whichever is earlier, vice Shri Manoj Joshi, lAS (KL:1989);

(11) Shri Anil Kumar Singh, IAS(UT:1995), Joint Secretary, Ministry of Power as Joint Secretary, Department of Justice on lateral shift basis from the date of assumption of the charge of the post for a period of overall five year central deputation upto 07.03.2016 or until further orders, whichever is earlier, against a newly created post.

(12) Shri Rajinder Kumar Kashyap, IPoS (1989) as Joint Secretary, Department of Justice from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Shri Praveen Garg, lAS (MP:1988);

(13) Ms. Rachna Shah, IAS (KL:1991) as Joint Secretary, Cabinet Secretariat from the date of assumption of the charge of the post for a period of five years or until further orders, whichever is earlier, vice Ms. Deepti Umashankar, lAS (HY:1993) consequent on completion of her tenure on 26.12.2015;

(14) Shri K Gopal, IAS (TN:1992), presently on compulsory wait in the Department of Personnel & Training, as Development Commissioner(Handicrafts) (JS level), Ministry of Textiles on lateral shift basis from the date of assumption of the charge of the post for a period of overall five year central deputation upto 27.02.2018 or until further orders, whichever is earlier, vice Ms. Pushpa Subrahmanyam, IAS (TG:1985);

2. The Competent Authority has approved the proposal for cancellation of appointment of Shri U.K.S. Chauhan, IAS(KL:86), Joint Secretary, Department of Food & Public Distribution as Joint Secretary, Ministry of Home Affairs and that of Ms. Rachna Shah, lAS (KL:1991) as Joint Secretary, Departmentof Food & Public Distribution vice Shri U.K.S. Chauhan, IAS(KL:86),

(Nandini Paliwal)
Deputy Secretary to the Government of India
Tel: 2309 2187

To
All Secretaries to the Government of India concerned.
Copy to: –
1. Principal Secretary to PM
2. Additional Principal Secretary to PM
3. PS to Home Minister/PS to MOS(PP)
4. Cabinet Secretariat (Shri M. Devaraj, Joint Secretary)
5. All Secretaries to the Government of India (as per the standard list).
6. All Chief Secretaries to the States
7. All Officers concerned.
8. PSO to Secretary(P)/PPS to EOI PS to DS(MM)
9. NIC,DOPT
10. Guard File.

Source: Persmin

Procedure for empanelment and appointment of retired officers as the Inquiry Officers for conducting Departmental Inquiries- reg.

Procedure for empanelment and appointment of retired officers as the Inquiry Officers for conducting Departmental Inquiries- reg.

G.I., Dept. of Per. & Trg., O.M.F.No.142/40/2015-AVD.I, dated 08.10.2015

Subject:- Procedure for empanelment and appointment of retired officers as the Inquiry Officers for conducting Departmental Inquiries- reg.

The undersigned is directed to refer to this Department’s office memorandum of even number dated 8th October, 2015 laying down the procedure for empanelment and appointment of retired officers as the Inquiry Officers for conducting Departmental Inquiries by the cadre controlling authorities. The services of the Inquiry Officers would be utilized by the Ministries/Departments under Government of India, State Government and PSUs for conducting Departmental Inquiries against the delinquent officials.

2. Comments/views of Ministries/Departments and State Governments are invited on the procedure laid down in the office memorandum under reference within three weeks from the posting of this office memorandum on the website of this Department (persmin.gov.in).

3. All the stake holders are requested to send their comments on the procedure for empanelment and appointment of retired officers as the Inquiry Officers for conducting Departmental Inquiries within the stipulated period. The comments may either be sent over fax (fax No.011-23092963) or e-mailed at usatl@nic.in.

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Representation from Government servant on service matters – reiteration of instructions – regarding

Representation from Government servant on service matters – reiteration of instructions – regarding

F.No.11013/08/2013-Estt(A-III)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment A-III Desk
*****

OFFICE MEMORANDUM

North Block, New Delhi
Dated August 31, 2015

Subject: Representation from Government servant on service matters – reiteration of instructions – regarding.

The undersigned is directed to refer to O.M. of even number dated 6th June, 2013 wherein instructions have been issued on submission of representation by Government servants about their service matters. In spite of these instructions, it has been observed that Government servants including officers/ officials of para military forces and Army personnel continue to represent directly to the Prime Minister, Minister, Secretary (P) and other higher authorities, directly.

2. As per the existing instructions, wherever, in any matter connected with his service rights or conditions, a Government servant wishes to press a claim or to seek redressal of a grievance, the proper course for him is to address his immediate official superior, or Head of his office, or such other authority at the appropriate level who is competent to deal with the matter in the organisation.

3. Such submission of representations directly to other authorities by- passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions. This can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3 (1) (iii) of the Central Chill Services (Conduct) Rules, 1964. It is clarified that this would include all forms of communication including through e-mails or public grievances portal etc.

4. Attention in this connection is also invited to the provision of Rule 20 of CCS (Conduct) Rules, 1964 prohibiting Government servants from bringing outside influence in respect of matter pertaining to his service matter. Representation by relatives of Government servant is also treated as outside influence as clarified vide MHA OM No. F. 25/21/63-Estt.(A) dated 19.09.1963

5. It is reiterated that these instructions may be brought to the notice of all Govt servants including officers/ officials of para military forces and member of armed forces and action taken against those who violate these instructions.

(Mukesh Chaturvedi)
Director (E)

To
The Secretaries of All Ministries/Departments of Govt of India
(as per the standard list)

Source: http://ccis.nic.in/

Travel by Premium Trains on LTC- Clarification orders issued by DoPT on 27.1.2015

G.I., Dep.of Per. & Trg., O.M. No.31011/2/2015-Estt.(A-IV), dated 27.1.2015

Subject: Travel by Premium Trains on LTC- Clarification reg.

The undersigned is directed to say that several references are received by this Department from various Ministry / Departments seeking clarification regarding admissibility of travel by Premium Trains run by Indian Railways while availing of LTC.

2. The matter has been examined in consultation with Department of Expenditure, Ministry of Finance and it has been decided that travel by Premium Trains is not permissible on LTC. Hence, the fare charged by the Indian Railways for the journey(s) performed by Premium trains shall not be reimbursable for the purpose of LTC. Cases where LTC travel in such Premium Trains has already been undertaken by the Central Government Employees, the train fare may be reimbursed restricting it to the admissible normal fare for the entitled class of train travel or the actual fare paid, whichever is less.

Download original order – Click here

Authority : www.persmin.gov.in

Inclusion of eligible officers who are due to retire before the likely date of vacancies, in the panel for promotion

Inclusion of eligible officers who are due to retire before the likely date of vacancies, in the panel for promotion

DPCs often do not consider such eligible officers who are retiring before the occurrence of the vacancy in the panel year. These undesirable trends negate the very purpose of the above said Office Memorandum No. 22011/4/98-Estt(D) dated October 12, 1998 and it is also against the principle of natural justice.

No. 22011/1/2014-Estt(D)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)

North Block, New Delhi – 110001
Dated- 14th November, 2014

OFFICE MEMORANDUM

Subject: – Inclusion of eligible officers who are due to retire before the likely date of vacancies, in the panel for promotion-Regarding

The undersigned is directed to invite reference to the Department of Personnel and Training Office Memorandum No. 22011/4/98-Estt(D) dated October 12, 1998 regarding consideration of retired employees who were within the zone of consideration in the relevant year(s) but are not actually in service when the DPC is being held. The said OM provides as follows:-

“…….There is no specific bar in the aforesaid Office Memorandum dated April 10, 1989 or any other related instructions of the Department of Personnel and Training for consideration of retired employees, while preparing year-wise panel(s), who were within the zone of consideration in the relevant year(s). According to legal opinion also it would not be in order if eligible employees, who were within the zone of consideration for the relevant year(s) but are not actually in service when the DPC is being held, are not considered while preparing year-wise zone of consideration/panel and, consequently, their juniors are considered (in their places), who would not have been in the zone of consideration if the DPC(s) had been held in time. This is considered imperative to identify the correct zone of consideration for relevant Year(s). Names of the retired officials may also be included in the panel(s). Such retired officials would, however, have no justify for actual promotion. The DPC(s) may, if need be, prepare extended panel(s) following the principles prescribed in the Department of Personnel and  Training Office Memorandum No.22011/8/87-Estt.(D) dated April 9, 1996.”
Appointment Committee of Cabinet has observed that DPCs often do not consider such eligible officers who are retiring before the occurrence of the vacancy in the panel year. These undesirable trends negate the very purpose of the above said Office Memorandum No. 22011/4/98-Estt(D) dated October 12, 1998 and it is also against the principle of natural justice.

3. All the Ministries/Departments are therefore advised to ensure strict compliance of the instructions of the Department of Personnel & Training issued vide this Department’s OM No. 22011/4/98-Estt(D) dated October 12, 1998.

4. These instructions may please be brought out to the notice of all concerned including attached and subordinate offices.

sd/-
(S.K.Prasad)
Under Secretary to the Govt of India

Source; www,persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/22011_1_2014-Estt.D-14112014.pdf]

Introduction of mandatory Induction Training for Probation Clearance – DOPT Orders

Introduction of mandatory Induction Training for Probation Clearance – DOPT Orders

No.28020/1/2010-Estt(C)
Government ot India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)

North Block, New Delhi
Dated the 30th October 2014

OFFICE MEMORANDUM

    Subject : Introduction of mandatory Induction Training for Probation Clearance – regarding.

The undersigned is directed to refer to this Department’s O.M of even number dated 21st July. 2014 wherein consolidated instructions on Probation/Confirmation in Central Services were issued for ready reference to all concerned. As per extant instructions during the period probation, or any extension thereof. candidates may be required by Government to undergo such courses of training and instructions to pass examinations and tests as Government may deem fit as a condition to satisfactory completion of the probation.


2. It has been decided that in all cases of direct recruitment there should be a mandatory induction training of atleast two weeks duration. Successful completion of the training may be made a pre-requisite for completion of probation. The syllabus for the training may be prescribed by the Cadre authorities and the Training Division of DOPT can be consulted. if required.

3. The recruitment rules for all posts, wherever such a provision does not already exist, may be amended to provide for such mandatory training. Till such time as the Recruitment Rules are amended. a clause on the above lines may be included in the offer of appointment.

(J.A.Vaidyanathan)
Director (Establishment)

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/28020_1_2010-Estt-C.pdf]

Policy guidelines for Extension of tenure of Board level Incumbents where vigilance clearance is not available

Policy guidelines for Extension of tenure of Board level Incumbents where vigilance clearance is not available: DoPT's instructions

No.17(9)EO/2014-ACC

Government of India

Secretariat of the Appointments Committee of the Cabinet

Department of Personnel & Training

Office of the Establishment Officer

North, Block, New Delhi

Dated : 30.10.2014

OFFICE MEMORANDUM

Subject: Policy guidelines for Extension of tenure of Board level Incumbents where vigilance clearance is not available.

As per extant policy, in case the initial term of 05 years of a Board-level appointee come to an end prior to his/her date of superannuation, extension of his/her tenure upto the date of superannuation is considered with the approval of the ACC subject to his/her being free from vigilance angle and meeting the prescribed performance parameters. In terms of existing instructions, services of any Board-level appointee cannot be terminated on completion of his Initial term, if he/she is due for extension, without specific orders of the ACC. There are many cases, however, where vigilance clearance Is not given in time by CVC/concerned administrative Ministry/Department due to complaints/inquiries pending against the concerned officer.

2. The issue of extension of tenure of Board level incumbents has been examined and with the approval of the ACC, It has been decided to henceforth follow the following procedure In this regard :-

(I) As in the case of fresh appointments, in line with CVC’s instructions dated 31.08.2004, no cognizance should be taken of any complaint which Is received within 06 months prior to the terminal date of the approved tenure of Board-level appointees. This is Imperative as it has been frequently observed that there is a spate of allegations and complaints against Board-level officials whose cases become due for extension of tenure.

(II) The Department should take a conscious decision on whether to extend the term of a Board-level appointee at least one year In advance of the completion of his initial term so that adequate time Is available for the Department to obtain CVC clearance.

(III) Taking into account the vigilance status as on the date six months before the terminal date of initial appointment, the CVC may give its clearance within two months of receiving the reference in this regard from the Administrative Ministry, This limit of two months will Include time taken for back references, CBI references/inquiries, etc.

(IV) Even though complaints received after the cut-off date shall have no bearing upon the process of extension of tenure and would not prejudice the same, such complaints shall be dealt with as per the

normal procedure. Disregarding such complaints received after the cutoff date at the time of deciding upon extension of tenure may not be of any serious consequence as the appointment can always be terminated at a later date if the charges are substantiated on the basis of an inquiry.

(V) (a) In respect of the cases where CVC clearance has been delayed beyond the prescribed timelines, merely on account of procedural reasons, and where there is no denial of vigilance clearance, the case of extension could be processed without waiting any further,

(b) In respect of the cases where CVC clearance is awaited, and there are cases/complaints pending against the officer, the Ministry shell submit to ACC, a proposal for extension of tenure, at least two months prior to the officer’s approved tenure with:

(i) all available information in respect of the complaint;

(ii) material received from/sent to CVC, including enquiry report, if any, of the CVO of the Ministry;

(iii) the comments of the Ministry thereon.

3. All the Ministries/Departments are requested to strictly adhere to the time-line and procedural guidelines stipulated above for processing the proposals for extension of tenure of Board level appointees.

sd/-

(Anand Madhukar)

Director (ACC)

Source : www.persmin.gov.in

[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02eod/17_9_EO_2014_ACC.pdf]

Dopt Orders - Stepping up of pay of senior Assistants of CSS drawing less pay on promotion in the Section Officers’ Grade man their juniors

Dopt orders on Stepping up of pay of senior drawing less pay on promotion than juniors…

Stepping up of pay of senior Assistants of CSS drawing less pay on promotion in the Section Officers’ Grade man their juniors – OM No.18/2/2007-CS-I dated 20.05.2014 – Followup action regarding.

F.No.18/2/2014-CS-I(S)
Government of India
Ministry of Personnel. PG & Pensions
Department of Personnel & Training

2nd Floor, A Wing, Lok Nayak Bhawan, Khan Market
New Delhi, the 9th September, 2014

OFFICE MEMORANDUM

Subject: Stepping up of pay of senior Assistants of CSS drawing less pay on promotion in the Section Officers’ Grade man their juniors – OM No.18/2/2007-CS-I dated 20.05.2014 – Followup action regarding.

The undersigned is directed to refer to this Departments OM No.18/2/2007-CS-I dated 20.05.2014 and subsequent clarifications issued vide OM dated 08.07.2014 on the subject mentioned above.

2. The Ministries/Departments were requested vide OM dated 20.05.14 that stepping up of pay already allowed in cases where the individuals are not covered by the OMs dated 13.04 1988, 23.02 1994 and 08.10.1996 and where conditions laid down in the OM dated 04.11.1993 are also not fulfilled, may be reviewed and pay re-fixed accordingly. They were further requested that the excess payments made to the employees in the cases of wrong stepping up of pay may be recovered in terms of DOP&Ts OM No.18/26/201 1-Estt(Pay-I) dated 06.02.2014 and a compliance report in this regard furnished to this Department by 31.08.2014. However the compliance reports are still awaited from the Ministries/Departments.

4. The Ministries/Departments are once again requested to furnish the compliance report in this regard immediately.

sd/-
(R. Venkatesan)
Under Secretary to the Govt. of India

Source: www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/steppinguup.pdf]

Execution of Bond for availing Study Leave under Rule 9(i) of the AIS (Study Leave) Regulations, 1950

Dopt orders on the provisions of Rule 9(i) of the AIS (Study Leave) Regulations, 1960, which mandates every member of the Service who has been granted Study Leave or extension of such leave shall be required to execute a bond as given in Appendix ‘A’ or Appendix ‘A.I’.

No.11020/03/2014-AIS-III
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

North Block, New Delhi
 Dated the 1st September, 2014

To,
Chief Secretaries of all States/UTs.

Subject: Execution of Bond for availing Study Leave under Rule 9(i) of the AIS (Study Leave) 
Regulations, 1950 – regarding.

Sir,

I am directed to refer to the provisions of Rule 9(i) of the AIS (Study Leave) Regulations, 1960, which mandates every member of the Service who has been granted Study Leave or extension of such leave shall be required to execute a bond as given in Appendix ‘A’ or Appendix ‘A.I’.

2. The said Bond executed by member of the Service requires putting in specified period of service after expiry of the Study Leave as prescribed by provisions of rule 9(2) of the said rules.

3. It has come to the notice of this Department that the provisions of the aforesaid bond are being circumvented and officers who have availed Study Leave proceed on prolonged spells of leave due and admissible to them and thus do not put in active service for the requisite period as indicated in the bond executed by them,

4. In view of the above, the provisions of the prescribed format of the Bond have been reviewed and decided to revise the Bond format. A copy of revised Bond is enclosed All the Ministries/Departments/State Governments are requested to ensure that the necessary Bond in respect of grant of Study Leave under the AIS (Study Leave) Regulations, 1960 may henceforth be obtained in the revised formats.

5. The contents of this letter may be brought to the notice of all the members of the All India Services.
Encl: As above.

Yours faithfully

sd/-
(Navneet Misra)
Under Secretary to the Government of India

Source : www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02ser/11020_03_2014-AIS-III-01092014.pdf]

The Lokpal and Lokayuktas Act. 2013 – Submission of declaration of assets and liabilities by the public servants for each year – regarding

Submission of declaration of assets and liabilities by the public servants for each year – Dopt Orders

F.No.11013/3/2014-Estt.(A)
Ministry of Personnel Public Grievances & Pensions
Department of Personnel and Training
Establishment Division

North Block, New Delhi
Dated August 25 , 2014

OFFICE MEMORANDUM

Subject: The Lokpal and Lokayuktas Act. 2013 – Submission of declaration of assets and liabilities by the public servants for each year – regarding

The undersigned is directed to refer to this Department’s Circular of even no. dated 23.07.2014 the subject mentioned above requesting all Ministries! Departments to bring the provisions of the Public Servants (Furnishing of Information and Annual Return of Assets and Liabilities and the limits for Exemption of Assets in Filing Returns) Rules, 2014, to the notice of all concerned for compliance. it is again requested that necessary directions may be issued in this regard urgently so that the declarations/information/returns from every public servant are received on or before the 15th day of September 2014 as stipulated in the said Rules. It is reiterated that the definition of public servant covers all Group A, B and C employees,

2. In this regard it is also clarified that the public servants who either failed or were not required to file the annual declarations as per the applicable rules [eg. Group C’ Government servants covered under CCS(Conduct) rules, 1964] are also required to file the stipulated declaration/ information/return within time,
3. Hindi version will follow. ,

sd/-
(J. A. Vaidyanathan)
Director (E)

Source : www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/11013_3_2014-Estt-A_25082014.pdf]

Civil Services Preliminary Examination, 2014: Instructions from DoPT

Civil Services Preliminary Examination, 2014: Instructions from DoPT

     INSTRUCTIONS FROM THE DEPARTMENT OF PERSONNEL & TRAINING (DoPT); CIVIL SERVICES (PRELIMINARY) EXAMINATION. 2014

Candidates taking Civil Services (Preliminary) Examination, 2014, being conducted by the Union Public Service Commission on 24 August, 2014 may note the following:-

1. The Paper II of the CSE (Preliminary) is of 200 marks and 2 hours duration. It contains a section on English Language Comprehension Skills (Class X Level). It contains some questions based on a few paragraphs in English.

2. The Union Government has decided that for the Civil Services (Preliminary) Examination, 2014 to be held on 24th August, this section on English Language Comprehension Skills (Class X Level) will not count for gradation or merit.

3. The Paper-II would contain a section on English Language Comprehension Skills (Class X Level). Candidates must therefore note that they do not have to answer the questions on this English Language Comprehension Skills (Class X Level) section. These questions will not be evaluated.


4. However, the duration of the Paper II would remain 2 hours and candidates can utilize the entire time in answering all questions except those in the Section containing English Language Comprehension Skills (Class X Level).

5. The maximum marks for Paper II would be “200 minus the marks earmarked for the English Language Comprehension Skills (Class X Level)”.

6. Candidates must note that the section on English Language Comprehension Skills (Class X Level) would not count towards gradation or merit. Even if they attempt it, marks will not be counted for gradation or merit.

Source: www.persmin.nic.in
[http://persmin.gov.in/AIS1/Docs/InstructionsCSE2014.pdf]

Dopt Orders on Benefit of reservation to Ex-servicemen

Dopt Orders on Benefit of reservation to Ex-servicemen – 14th August 2014

Benefit of reservation to Ex-servicemen, who applies for various examinations/vacancies before joining civil posts/services in the Government job on civil side.

No.36034/1/2014-Estt.(Res.)
Government of India
Ministry of Personnel, Pubic Grievances and Pensions
Department of Personnel and Training

North Block, New Delhi
Dated the 14th August, 2014

OFFICE MEMORANDUM

Sub: Benefit of reservation to Ex-servicemen, who applies for various examinations/vacancies before joining civil posts/ services in the Government job on civil side.

In terms of this Department’s Notification No.39016/10/79-Estt(C) dated 15th December, 1979 as amended from time to time and which was last amended vide Notification No. 36034/1/2006-Estt (Res) dated 4th October, 2012, the benefit of reservation to ex-servicemen is available at ten per cent of the vacancies in Group C posts and twenty per cent of the vacancies in Group D posts in all the Central Civil Services and posts. Benefit of reservation is also extended at ten per cent of the vacancies in the posts upto of the level of Assistant Commandant in all para-military forces to be filled by direct recruitment.

2. Vide this Department’s O.M. No. 36034/27/84-Estt.(SCT) dated 02.05.1985, it was decided that once an ex-serviceman has joined the Government job on civil side after availing of the benefits given to him as an ex-serviceman for his re-employment, his ex-serviceman status for the purpose of re-employment in Government would cease. It was also decided that on his joining the civil employment, he would be deemed to be a civil employee and would accordingly be entitled to only such of the benefits like relaxation of age etc. as admissible to civil employees in the normal course. Vide this Department’s O.M. No. 36034/21/87-Estt.(SCT) dated 07.11.1989, it was clarified that the instructions of 02.05.1985 shall not apply to those ex-servicemen who have been re-employed or are re-employed by private companies/autonomous bodies/ public sector undertakings/ government offices on casual/contract/temporary ad-hoc basis and who can be removed from such service at any time by their employer concerned.

3. An ex-serviceman at the time of his release or discharge from the armed forces normally applies for more than one vacancy, but in case he/she joins any civil employment due to early declaration of results/selection, he/she is ,not entitled for the benefit of reservation for ex-servicemen for subsequent employment. It has been brought to the notice of this Department that the aforesaid instructions are affecting the chances of ex-servicemen in the case of direct recruitment for subsequent suitable employment.

4. The matter has, therefore, been considered in consultation with Department of Ex-servicemen, Ministry of Defence. It has now been decided that if an ex-serviceman applies for various vacancies before joining any civil employment, he/she can avail of the benefit of reservation as ex-serviceman for any subsequent employment. However, to avail of this benefit, an ex-serviceman as soon as he/she joins any civil employment, should give self-declaration/undertaking to the concerned employer about the date-wise details of application for various vacancies for which he/she had applied for before joining the initial civil employment. Further, this benefit wou’d be available only in respect of vacancies which are filled on direct recruitment and wherever reservation is applicable to the ex-servicemen.

5.The above Orders shall take effect from the date of issue of this Office Memorandum.

6.All the Ministries/Departments are requested to bring the above instructions to the notice of all appointing authorities under their control, for information and compliance.

sd/-
(G. Srinivasan)
Deputy Secretary to the Government of India

Source: www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02adm/36034_1_2014-Estt.Res-14082014.pdf]

Promotion to the grade of Deputy Secretary on ad-hoc basis – Extension of period for one year beyond 03.06.2014

Promotion to the grade of Deputy Secretary on ad-hoc basis – Extension of period for one year beyond 03.06.2014.

No.4/5/2013-CS.I(D)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)

2nd Floor, Lok Nayak Bhawan, New Delhi 110 003,
Dated the 11th August, 2014

OFFICE MEMORANDUM

Subject : Promotion to the grade of Deputy Secretary on ad-hoc basis – Extension of period for one year beyond 03.06.2014.

The undersigned is directed to refer to this Departments O.M. of even number dated 23rd July, 2013 and subsequent orders bearing No. 4/14/2011-CS.I(D) dated4.6.2013. No. 4/3/2013-CS.I(D) dated 18.6.2013 & 7.8.2013, No.4/2/2013-CS.l(D) dated 12.8.2013 and No.3/1/2013-CS.l(D) (Pt.1) dated 30.9.2013, for extension of period of ad-hoc promotions / promotions of Under Secretaries of the CSS to the grade of Deputy Secretary on ad-hoc basis. The tenure of ad-hoc appointment of some of the officers covered under the above orders is for different periods.

2. The Competent Authority has approved the extension of the period of ad-hoc appointment of all the Deputy Secretaries upto 30.6.2015 or till the posts are filled up on regular basis or till the further orders, whichever is earlier.

3. The above stated approval for extension upto 30.06.2015 will be applicable to all such officers who are holding the post of Deputy Secretary on ad-hoc basis as per aforementioned orders and also to those officers who have retired between 03.06.2014 to the date of issue of this Office Memorandum. This approval will, however, not be applicable to those officers whose promotions were cancelled subsequently. The continuation of the ad-hoc promotion is subject to the conditions mentioned in this Department’s aforementioned orders.

sd/-
(Parminder Singh)
Under Secretary to the Government of India

Source: www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/extensionaug14.pdf]

#DOPT, #Dopt Orders, #PERSMIN, #ad-hoc promotion, #DOPT, #dopt latest orders, #Promotion, #ad-hoc appointment

Setting up of RTI Cell in the Public Authorities: Rs.50,000 available for each Ministries/Departments/Attached Offices/Subordinate Offices

Setting up of RTI Cell in the Public Authorities: Rs.50,000 available for each Ministries/Departments/Attached Offices/Subordinate Offices

F.No.1/12/2010-IR

Government of India
Ministry of Personnel, PG and Pensions
Department of Personnel & Training

North Block, New Delhi
Dated the 7th July, 2014

OFFICE MEMORANDUM

Subject: – Financial assistance for Setting up of RTI Cell in Public Authority.

The undersigned is directed to refer to this Department’s OM of even number dated 19.05.2011 and 02.08.2012 regarding a ‘One time grant of Rs.50,000/- by DOPT for procuring a computer, scanner, printer etc. towards setting up of RTI Cell in the Public Authorities under the Centrally Sponsored Plan Scheme ‘Improving transparency and accountability in Government through effective implementation of RTI’.

2. It is reiterated that Ministries/Departments/Attached Offices/Subordinate Offices desirous of availing the facility of financial assistance mentioned above, may send the proposals in the prescribed proforma (enclosed) to Director (IR), Room No.279 A, North Block, New Delhi-1 by post or through e-mail at osdrti-dopt@nic.in . While submitting the proposal, a copy of the order for setting up the RTI Cell in the Public Authority may also be furnished.

3. O.M dated 19.05.2011 referred to above is available on the website of DOPT (persmin.nic.in > DOPT > OMs & Orders > RTI).

sd/-
(Sarita Nair)
Under Secretary to the Government of India

Source: persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02rti/1_12_2010-IR.pdf]

DOPT- It is as powerful as a magical spell for Central government employees..!

DOPT- It is as powerful as a magical spell for Central government employees..!

Department of Personnel & Training 
(http://www.persmin.gov.in)

 

The Department of Personnel & Training is the coordinating agency of the Central Government in personnel matters, specially in respect of issues concerning recruitment, training, career development and staff welfare.

DOPT- It is as powerful as a magical spell for Central government employees. 

 

This is the powerful department that decides on all the service-related issues of the Central Government employees. One of the important duties of the department is to resolve all the problems and issues faced by Central Government offices all over the country.

 

The Department of Personnel & Training, under the Ministry of Personnel, Public Grievances and Pensions is the coordinating agency of the Central Government in personnel matters, specially in respect of issues concerning recruitment, training, career development and employees welfare.

 

Four-five years ago, the Dopt’s website was not regular in updating and releasing all the relevant Government Orders. But, things have changed now and, along with timely updates, the website has also become a very reliable forum to clear doubts.

 

We have made it a habit to publish the orders to the knowledge of all Central Government employees as soon as DOPT releases them.

 

DOPT is the coordinating agency that has the power to decide the fate of Central Government employees. 

Source: 90pasia.blogspot.in

[http://90paisa.blogspot.in/2014/04/dopt-powerful-as-magical-spell-for.html]

Revision of Headquarter Allowance admissible to Group-'A' Officers

 DoPT Order: Revision of Headquarter Allowance admissible to officers of organised Group-A' Services posted in Headquarters Organisations — reg.

F. No. 4/2/2013-Estt(Pay-II)
Government of India
Ministry of Personnel, P.G. & Pensions
(Department of Personnel & Training)

North Block, New Delhi ,
Dated 17th January, 2014

OFFICE MEMORANDUM

 

Subject: Revision of Headquarter Allowance admissible to officers of organised Group-A' Services posted in Headquarters Organisations — reg.

The undersigned is directed to refer to this Department's Office Memorandum No. 2/8/97-Estt. (Pay-11) dated 16th July, 1998, on the above subject and to say that consequent upon the decision taken by the Government on the recommendations made by the Sixth Central Pay Commission, the President is pleased to decide that the existing rates of Headquarter Allowance may be doubled.

2. These orders shall not apply to officers of services the cadres of which consist only of posts at the Headquarters organisations as also to officers of services who are not entitled to any special pay/special allowance while posted as Under Secretary/Deputy Secretary or 'Director in the Central Secretariat.  These orders shall be effective from the first date of the month in which this O.M is
issued.
4. In so far as application of these orders to officers of the Indian Audit & Accounts Department is concerned, these orders are being issue in consultation with the Comptroller & Auditor General of India.

sd/-
(Mukesh Chaturvedi)
Deputy Secretary (Pay)

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/4_2_2013-Estt.Pay-II-17012014.pdf]

Simplification of Procedure for Payment of Family Pension by Persmin

Simplification of Procedure for Payment of Family Pension by Persmin
The Ministry of Personnel, Public Grievances and Pensions is the coordinating agency of the Central Government in personnel matters specially issues concerning recruitment, training, career development, staff welfare as well as the post retirement dispensation. The Ministry is also concerned with the process of responsive people-oriented modern administration. Allocation of Business Rules defines the work allotted for the Ministry. The Ministry comprises of the following three Departments.
Department of Personnel & Training (DOPT)
Department of Pensions & Pensioners’ Welfare (DOP&PW)
Department of Administrative Reforms & Public Grievances (DARPG)

During the year 2013, the Department of Persmin initiated to simply the procedure for Payment of Family Pension…

Simplification of Procedure for Payment of Family Pension
The Government has decided that an employee/pensioner/family pensioner may at anytime make a request to the Appointing Authority for advance approval to the grant of family pension for life to a permanently disabled child/sibling or dependent parents. On the basis of this approval, authorisation shall be made in the original Pension Payment Order (PPO) at the time of retirement or by issuing a revised authority. The permanently disabled child/sibling/ dependent parents will receive family pension at the appropriate time, i.e., after the death of employee/pensioner and/or after the death/ineligibility of any other member in the family who was eligible to receive family pension prior to the disabled child/sibling/dependent parents.

Where there are other eligible prior claimants to family pension, the names of disabled child/children/dependent parents/permanently disabled sibling will be added to the PPO issued to the preceding eligible family pensioner. Family pension to these permanently disabled child/children/siblings/dependent parents will be payable after the death/ineligibility of the prior claimant, as the case maybe.

Grant of Family Pension to the family of missing employee/pensioner
Family pension is payable to the family of a Government employee or pensioner after his death. Difficulties in payment arise when a Government Servant or pensioner goes missing. Clarificatory instructions were issued by the Central Government for payment of benefits in such cases. According to these instructions, the family must lodge a report with the concerned police station and obtain a report from the police, that the employee or pensioner or family pensioner has not been traced despite all efforts made by them. The report may be a First Information Report or any other report such as a Daily Diary or General Diary Entry.

The family can apply for the grant of family pension, amount of salary due, leave encashment due and the amount of GPF and gratuity (whatever has not already been received) to the Head of Office of the organisation where the employee or pensioner had last served, six months after lodging of police report. The amount of salary due, leave encashment due and the amount of GPF will be paid to the family in the first instance as per the nominations made by the employee or pensioner on filling of a police report and submission of an indemnity bond.

Source : CGEN.in
[http://centralgovernmentemployeesnews.in/2013/12/simplification-of-procedure-for-payment-of-family-pension-by-persmin/]