No.43011/153/2010-Estt.(Res.)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
North Block, New Delhi-110001.
Dated the 4th January, 2013.
OFFICE MEMORANDUM
Subject:-Nomination of Liaison Officer and Setting up of Cell in each
Ministry / Department for enforcement of orders of reservations in
posts and services of the Central Government.
The undersigned is directed to say that the instructions have been
issued by the Department of Personnel and Training from time to time for
nomination of Liaison Officers, their roles, duties &
responsibilities and setting up of a Special Reservation Cell in each
Ministry / Department under the direct control of the Liaison Officer
for enforcement of orders of reservation in posts and services of the
Central Government.
2. It is reiterated that in each Ministry/Department/Attached and
Subordinate Office, the Deputy Secretary in charge of administration (or
any other officer at least of the rank of Deputy Secretary) should be
designated as a Liaison Officer in respect of matters relating to the
representation of the Scheduled Castes, Scheduled Tribes and Persons
with Disabilities. Similarly, instructions provide for nomination of
separate Liaison Officer in Ministries/ Departments in respect of
matters relating to the representation of the Other Backward Classes.
3. The provisions about Liaison Officer, his role, responsibilities,
control etc. and setting up of reservation cell is contained in
Annexure.
4. All Ministries / Departments are requested to bring the contents of
this O.M. to the notice of all the attached and subordinate offices
under their control and also ensure that the cells are set up
expeditiously in the Ministry / Department and in Attached / Subordinate
offices under administrative control of Heads of Department.
sd/-
(Sharad Kumar Srivastava)
Under Secretary to the Government of India
ANNEXURE
RESPONSIBILITIES OF THE LIAISON OFFICER:
The Liaison Officer is especially responsible for:
(i) Ensuring due compliance by the subordinate appointing authorities
with the orders and instructions pertaining to the reservation of
vacancies in favour of the Scheduled Castes, the Scheduled Tribes and
the Persons with Disabilities / the Other Backward Classes and other
benefits admissible to them.
(ii) Ensuring timely submission of SC/ST/OBC and PwD Reports / and II by
each appointment authority in the Ministry / Department concerned and
ensuring scrutiny and consolidation of the above reports in respect of
all establishments and services in and under the control of the
Ministry/Department and sending the consolidated reports in the
prescribed proforma to the Department of Personnel & Training.
(iii) The Liaison officers have to endorse the non-availability of an
SC/ST/OBC Officer for being associated in the DPC before actually
convening the DPC. Therefore, it will be one of the duties of the
Liaison Officers to acquaint themselves well in time about the dates of
various DPCs which will be held in future. He should have with him a
ready list of officers of various levels belonging to SC/ST of a few
sister Departments / Ministries so that whenever requirement arises, an
SC/ST officer of appropriate level consistent with the level of the
other members of the DPC and the level of appointment for which a DPC is
proposed to be convened, can always be associated as a member. Such a
list may be prepared by the Liaison Officers by informally consulting
the administrative wing of other Ministries/Departments.
(iv) Ensuring that while making a reference to the Department of
Personnel and Training and to the National Commission for Scheduled
Castes/the National Commission for Scheduled Tribes for de-reservation
of reserved vacancies, full details in support of the proposal for de
reservation are given.
(v) Ensuring the extension of necessary assistance to the National Commission for Scheduled Castes and the
National Commission for Scheduled Tribes in the investigation of
complaints received by the Commission, in regard to service matters and
in the collection of information for their annual reports.
(vi) Conducting annual inspection of the reservation registers/rosters
maintained in the Ministry/Department/Offices under the control of the
Ministry/Department with a view to ensuring proper implementation of the
reservation orders.
(vii) Acting as Liaison Officer between the Ministry/Department and the
Department of Personnel & Training for supply of other information,
answering questions and queries and clearing doubts in regard to matters
covered by the reservation orders.
RESERVATION CELL:
2. Each Ministry/Department is required to set up a Special Reservation
Cell within the Ministry/Department under the direct control of the
Liaison Officer to assist the Liaison Officer in discharging of his
duties effectively.
PRIVILE. GES OF THE LIAISON OFFICER:
3. Cases of negligence or lapse in the matter of following the
reservation and other orders relating to the Scheduled Castes, the
Scheduled Tribes, the Persons with Disabilities and the Other Backward
Classes coming to the light through the inspections carried out by the
Liaison Officer or otherwise, should be reported / submitted by him to
the Secretary/Additional Secretary to the Government of India in the
respective Ministry / Department or to the Head of the Department in
respect of offices under the Heads of Department, as the case may be.
The concerned Secretary/Additional Secretary/Head of the Department
shall pass necessary orders on such reports to ensure strict compliance
of the reservation orders by the appointing authority concerned.
LIAISON OFFICERS IN PSUs etc.
4. Each Public Sector Undertaking, Statutory and Semi Government Body,
Autonomous Body / Institution including Municipal Corporations,
Co-operative Institutions, Universities, Voluntary Agencies receiving
grants in aid from the Government connected with appointment and
promotion of the SC/ST candidates should appoint Liaison Officer in the
same manner as is existing in the Ministries/Departments.
SPAN OF CONTROL OF LIAISON OFFICER OF MINISTRIES / DEPARTMENTS:
5. The Liaison Officer of a Ministry/Department has to act as Liaison
Officer in respéct of the matters relating to the representation of
Scheduled Castes/Schedule Tribes/PWDs and OBCs in all establishments and
services under the administrative control of the Ministry /Department.
The instructions issued by the Department of Public Enterprises provide
that each undertaking shall have Liaison Officer with functions similar
to that of the Liaison Officer in Ministry/Department. The appointment
of Liaison Officer in the undertaking does not, however, dilute or alter
or curtail the responsibilities of the Liaison Officer of the
administrative Ministry / Department in regard to implementation of
reservation policy in the Undertaking. Liaison Officers of the
Ministries!/Departments have special responsibility to monitor
implementation of reservation in their attached & subordinate
offices, Autonomous Bodies, PSUs under the administrative control of the
concerned Ministry/Department and Voluntary Agencies which are getting
substantial grant-in-aid from the Government of India. In order to
ensure due compliance of the reservation orders of the Government, the
Liaison Officers may periodically visit inspect the
offices/organizations under them. They should ensure that reservation
roster for SCs/STs/OBCs/PHs have been maintained properly and there is
no gap in the entries made in the rosters, Liaison Officers should carry
out their duties in relation to reservation by calling for the records
from them and by convening the meetings of the officer of such
organizations who are responsible for ensuring reservation in
organizations under their control. If Liaison Officers of
Ministries/Departments notice that there is flouting of reservation
instructions by any officers or complaint against any officer of
harassment or deliberate manipulating things to damage the interests of
the weaker sections they should feel free to report such lapses to the
Secretary / Additional Secretary of the Ministry/Department concerned
without fear & hesitation of hierarchical disobedience.
Source: www.persmin.nic.in
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