Entries in ACRs/APARs and proper disposal of representation
against remarks in ACRs/ APARs or for upgradation/downgradation of the
final grading
No.21011/1/2005-Estt.(A)(Part.III)
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)
North Block, New Delhi,
31st January, 2014
OFFICE MEMORANDUM
Subject:
Entries
in ACRs/APARs and proper disposal of representation in a quasi-judicial
Manner by the competent authority against remarks in ACRs/ APARs or for
upgradation/downgradation of the final grading. This Department has issued OM dated 14th May, 2009 wherein the new system of communicating
the entries in APAR is made applicable with effect from the reporting
period 2008-09. This Department's OM dated l e April, 2010 Ministries
and Departments have been further asked to provide a copy of the
reckonable below bench mark ACRs for the period prior to the reporting
period 2008-09 to the concerned employee for his representation, before
such ACRs are placed before future DPCs. This OM also lays down that
the representations against the remarks or for up gradation of final
grading in the APAR be considered by the competent authority objectively
in a quasi-judicial manner on the basis of material placed before it.
It provides that the competent authority shall take into account the
contentions of the officer who has represented against the particular
remarks/ grading in the APAR and also take the views from the reporting
and reviewing officer and in case of up gradation of the final grading
given in the APAR, gives specific reasons in the order.
2. The
UPSC has brought to the notice of this Department that in the DPCs being
held in the aegis of the Commission, orders of the competent authority
do not contain specific reasons for such up gradation in a number of
cases. In this regard this Department has already issued OM No.
2011/1/2005-Estt. A(Pt. II) dated 19th May, 2011 which, inter alia,
states that such orders cannot be termed as disposed off in a
quasi-judicial manner as laid down in the aforesaid OM dated 13.04.2010.
Grading an officer below the bench mark by the DPC in such cases on the
ground of up gradation being without giving sufficient reasons is prone
to avoidable representations.
3. It is reiterated that
proper disposal of representation in a quasi-judicial manner as outlined
in this Department's OM dated 13.04.2010 is mandatory before the under
consideration ACR/APAR may be placed/considered before/by the DPC.
4.
All the Cadre Controlling Authorities, Ministries/Departments are
advised to ensure compliance of this before sending proposals for
consideration of DPCs.
(Sanjiv Shankar)
Director
Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/21011_1_2005-Estt.A-31012014.pdf]
