Guidelines of Resident Welfare Association - Department of posts

Guidelines of Resident Welfare Association - Department of posts

Government of India
Ministry of Communications
Department of posts
(Welfare & Sports Section)

Dak Bhawdn, Sansad Marg,
New Delhi-110001

No.1 - 1 12017 -WL/Sports
To
All Heads of postal Circle

Subject: Guidelines of Resident Welfare Association.

Madam / Sir,
The undersigned is directed to forward herewith the guidelines of Resident welfare Association for information, guidance and compliance.

The Scheme is approved by Member (planning & HRD).

Guidelines for Residential Welfare Associations

1. Objective of establishment of residential colonies:

The Department built residential colonies to provide accommodation to its employees and this accommodation is made available to them in lieu of monthly house rent allowance. The main objective of the Department in arranging housing facility for employees and their family members is to provide for their convenience and a healthy environment, so that employees can work without stress and their performance can be enhanced.

2. Requirement of Residential Welfare Association (RWA):

To handle maintenance and other types of problems in the residential
colonies built by the Department, the need for Residents' Welfare Associations (RWAs) was fell. Ail the employees residing in these colonies should be provided membership of the RWA. There should be a process by which the Governing Council of the RWA is chosen. The main duties of the Governing Council will be to redress the grievances, like electricity , water, sanitation, hygiene, safety, wear & tear, etc., of the residents quickly.

3. Main duties of the RWA:

• To maintain a non-discriminative, cordial and collaborative atmosphere for all the employees and their families members living in the colony.
• To ensure that there is adequate security in the colony and the colony is always kept clean. The security and cleanliness of the colony should be reviewed regularly
• To organise community programmes for the employees residing in the colony.
• To ensure participation of maximum number of residents of the colony in the celebrations on the occasion of National Festivals like Republic Day, Independence Day & Gandhi Jayanti and also on the occasion of the celebration of the anniversaries of eminent persons with a National stature.
• To facilitate various extra-curricular activities for the employees and their family members.
• To organise medical camps regularly in the colony for the residents of the colony.
• To maintain cordial relations with local elected people's representatives.
• To reduce the loss of lives and properties during natural disaster such as earthquake, flood, fire, etc. in cooperation and coordination with all the stakeholders and act as a bridee between the administration and the residents of the colony.
• To be of assistance, without any discrimination & influence, if any family living in the colony faces any problem.
• To report any unethical activity, being done/carried out in the colony by its residents or external elements, to the local administration and the Department.
• To prevent wastage of water & electricity in the colony and to make adequate arrangement for saving the resources.
• To keep the record of the expenses out of the assistance granted by the Department, as well as items provided by employees who reside in the colony and inform the same to the Department from time to time and to the residents during the quarterly meeting of the RWA.
• To ensure early disposal of the complaints lodged in the complaint book.
• To follow the rules contained in the Constitution of RWA .
• The meeting of the Governing Council should be held at least once every quarter to discuss the ways to solve the issues pertaining to colony.
• Every two year a schedule for the election of the Governing Council of RWA should be issued. An election supervisor should also be appointed from Divisional Office for the above elections to ensure peaceful election process.
• The Department should be informed regularly about the problems being faced by RWA and the activities being organised by them.
• To plant more trees/Plants/natural vegetation within the available space in the premises of the colony to develop Park (s) wherever feasible and creating environmental friendly complex.
• To find solution for any issues in the colony, through mutual discussion and the rules set forth in the Constitution of the RWA.
• To ensure that the welfare activities in the colony are run smoothly and all kinds of tasks are completed in the fixed time frame.

4. Responsibilities of Divisional Office / Circle Office:

• Divisional Office/ Divisional Office should meet the Governing Council of RWA at regular intervals and give the status report on old issues.
• The Divisional should nominate an officer in the Governing Council of
• RWA, whose responsibility will be to advise the RWA from time to time, to be present as observer during RWA elections and to work as an interface between the RWA and the Department.
• The concerned Senior Superintendent/Superintendent of Post Offices should conduct quarterly visits of the departmental colony and submit the visit report to the Circle Office.
• The RWA requires funds from time to time for carrying out various day to day basic activities such as cleaning, security, etc., for which collection of the monthly subscription should be made from each residential quarter. The ' rates of the said subscription and other contributions by the member of RWA are to be decided by the respective governing council of PRWA's. The responsibility for collection of subscription and accounts maintenance will jointly be with the Treasurer and Secretary of the PRWA Governing Council. This provision should also be mentioned in the allotment letter
• during allotment of a house to the employee.

5. Postal Residential Welfare Association Guidelines

(1) Tenure: The tenure of the RWA will be two years.
(2) Membership: The provisions for the membership of an RWA are as
follows:

• Governing council (GC) may enhance membership monthly contribution considering the monthly expenditure of colony.
• Each employee living in the colony in allotted accommodation will be a member of the RWA.
• The following posts are provided in the Governing Council (GC) of
• Postal Residential Welfare Association:

President	-	One Post
Vice-President	-	One Post
Secretary	-	One Post
Joint Secretary	-	One Post
Treasurer Convenor,	-	One Post
Civic facilities and Health services Convenor,	-	One Post
Sports and Cultural activities Convenor,	-	One Post
Environment, consumer rights and Security	-	One Post
Members	-	Two Post

(iv) The Composition of the GC may be altered by convening a'GBM while
following other formalities. However, the approval of Divisional Office
is required for such a change.
(v) Under normal circumstances the tenure of every Governing Council will
be two years and election for all the above posts will be held at the , beginning of every financial year at the same time. All elections of RWA
should be completed by the month of May.
(vi) The meeting of the Governing Council should be held at least once in a
quarter and the date of the meeting must be notified at least three days
before the said meeting.
(vii) A copy of the minutes of each meeting of the Council should be sent to
the concerned Divisional Office.
(viii) The quorum of all the meetings of Governing Council, except emergency meetings, is one-third of total members of the Governing Council.
(ix) The Governing Council should take all kinds of administrative as well as financial decisions on the basis of the majority present and voting and
before implementing these decisions it should be brought to the notice
of the Divisional office.
(x) In case two-thirds of the members of RWA including GC members are in
favour of dissolving the current GC, re-elections would be required by
dissolving the current GC. The tenure of new GC will be valid for the
balance of the tenure of the previous GC
(xi) Every GC has to submit the audited statement of accounts of the RWA to
the Circle office annually by 31" Muy. Audited statement of account t
should be formatted as per boPT letter no.7/01/2016-welfare dated 22nd
June, 2016 (Annexure-I).
(xii) A joint account will be opened in the nearest BanVPost Office for the
purpose of PRWA in the name of Secretary and Treasurer of the PRWA
and the subscription collected from those residing in colony will be
deposited in the said account. The account will be operated jointly the
Secretary and Treasurer. The account must be maintained by RWA in
the name of Secretary and treasurer for the purpose of receipt and
expenditure of the funds.
(xiii) An Audit committee will be constituted by the Controlling Office for
auditing the functions and expenses, etc. of the RWA. The Audit
Committee shall audit the accounts of PRWA once in a year and submit
its report to controlling Office/circle Office. The account of RWA will
have to be audited by the Committee constituted by Chief Welfare
Officer ie. CPMG. These audit reports would be submitted to the Circle
Offices annually.

6. Powers and Duties of the Members of GQ:

• President - He shall preside over the meetings of the General Body/Managing Committee and exercise general supervision over the activities of the Association. He may dispose of such important and urgent ' matter which for want of time cannot be put up to the Governing Council and report the same in the next meeting of the Governing council. He may also authorize expenditure up to Rs.350/- expenditure and the expenditure so incurred should be got approved by the governing council at its next meeting. He would be treated as 'head' of the association. In the event of resignation by any office bearer/member, the President shall arrange to convene a meeting of the Governing council within a week of receipt of resignation in which the nominated representative of the Divisional Office will be present.
• Vice-President - He will discharge all responsibilities assigned to him by the President from time to time. During the absence of the President, Vice President will act as President and will also bear all the powers and responsibilities of the post.
• Secretary - He shall (i) maintain a register containing the names and addresses of the members of the association, (ii) issue notice of the meeting is consultation with the Presidents and record the minutes of the meetings,(iii) be responsible to the Governing council for all activities of the Association and will conduct corespondence on behalf of the association, have authority to incur expenditure not exceeding Rs.150/- in anticipation of formal sanction, such expenditure being reported to the governing Council for approval at its next meeting (v) submit a report on the working of Association for the preceding year at the annual general Meeting and (vi) execute contracts on behalf of the Association as and when authorized to do so by the governing council, (vii) keep all the records (excluding cash and accounts) of the corespondence with him.
• Joint Secretary - He will discharge all responsibility assigned to him by the President and Secretary from time to time. During the absence of the Secretary, the Joint Secretary will act as Secretary and will exercise all the powers and responsibilities of the post.
• Treasurer -He shall (i) be responsible for making all collections and receive cash and give receipts thereon on behalf of the Association and be responsible for the proper maintenance of Association accounts, (ii) keep regular accounts of money received and disbursed and be responsible for the pt6p.r maintenance of the accounts book and other registers of the Association and for this pu{pose, he shall post all the receipts of income and expenditure regularly in the cash book and put it up for information of the Governing Council in its next meeting, (iii) work as Financial Advisor to the President/Secretary of the Association, (iv) keep cash in hand up to Rs.350/- only and to deposit excess funds, if any, in the Bank, (v) prepare annual statement of accounts at the end of the financial year and after approval of the Governing council submit it to the annual General Body Meeting duly audited (along with the auditor's report and replies thereto, if any).
• Convenor - Convenor would carry out their related responsibilities under the supervision of RWA President and Secretary.

7. General Body:

• It should be consist of all members of the RWA.
• The meeting of GB are to be conducted within a period of time which the members of the RWA think fit.
• A GB can be a called by a written notice of at least 14 days. The quorum for the said meeting shall be ll4th of the total numbers of members.
• Removal of officer bearers etc. can be done by the General Body of RWA, following due formalities, with prior intimation to, and approval of
• Divisional Office.

Election Process:

• There is a provision for general election for all the posts of GC. All member of the General Body are eligible to vote. Retired persons retaining their accommodation of the permissible period can also vote.
• In normal circumstances the election process must be completed by 31st May every two years and election to all the posts of GC will be held in a single phase.
• Disposal of all election-related disputes would under the jurisdiction of the concerned Divisional Office. The person nominated by the Divisional Office will act as the interface between RWA and the Department and he
• shall be present as an Observer for Election process.

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CGDA: Dispensation of conditions of applying for Government Accommodation and furnishing of 'No Accommodation Certificate' for admissibility of House Rent Allowance.

CGDA: Dispensation of conditions of applying for Government Accommodation and furnishing of 'No Accommodation Certificate' for admissibility of House Rent Allowance.

Controller General of Defence Accounts

Ulan Satar Road, Palam, Delhi Cantt-110010

No. AN/XIV/19015/Govt. Orders/2019

Date: 07.03.2019

To
All PCsDA/CsDA/PCA (Fys)
(Through Website)

Subject: Dispensation of conditions of applying for Government Accomodation and furnishing of 'No Accomodation Certificate' for admissibility of House Rent Allowance.

A copy of Government of India, Ministry of Finance (Department of Expenditure) Office Memorandum No. 2/5/2017-E.1I (8) dated 5th March, 2019 on the above subject, which is available on the website of MoF(DoE), is forwarded herewith for your information, guidance and compliance please.

No.2/5/2017-E.IIB
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated: 5th March, 2019

OFFICE MEMORANDUM

Subject: Dispensation of conditions of applying for Government Accommodation and furnishing of 'No Accommodation Certificate' for admissibility of House Rent Allowance.

Several references are being received in this Department to review the condition of applying for Government Accommodation and furnishing of 'No Accommodation Certificate' for admissibility of House Rent Allowance as contained in Para 4(a) of this Department's. a,M, No, 2(37)-E.lI(B)/64 dated 27.11.1965 read with Para 1 (1) of a,M, No, 11011/1/E.II(B)/75 dated 25.02.1977.

The matter has been examined in this Department and in supersession of Para 4(a) of this Department's O,M, No, 2(37)-E,II(B)/64 dated 27.11.1965 read with Para 1.(1) of O.M. No, 11011/1/E, II(B)/75 dated 25.02,1977 and to simplify the procedure relating to grant of House Rent Allowance to Central Government employees, the President, in consultation with Ministry of Housing and Urban Affairs and the Staff Side of the National Council (J,C.M,), is pleased to decide that the conditions of applying for Government Accommodation and furnishing of 'No Accommodation Certificate' by Central Government employees to become eligible for House Rent Allowance, are dispensed with for all places, in respect of General Pool Residential Accommodation(GPRA) controlled by Directorate of Estates.

3, Ministries/Departments having their separate pool of residential accommodation for their employees other than GPRA, may adopt these provisions, wherever feasible.

4, These orders shall be effective from the date of issue of the orders.

5, In so far as the persons serving in the Indian Audit and Accounts Department are concerned, these orders issue in consultation with the Comptroller & Auditor General of India.

Hindi version is attached

(Nirmala Dev)
Deputy Secretary to the Government of India

Source: CGDA

CSD Car Prices in India Updated 2019 - Maruti, Hyundai, Honda, Toyota, Ford, Mahindra and Tata's latest prices

CSD Car Prices in India Updated 2019 - Maruti, Hyundai, Honda, Toyota, Ford, Mahindra and Tata's latest prices

CSD car price by the Indian Defense Force Department of Canteen Stores 2019 at discount rates - Latest Prices of Maruti, Hyundai, Honda, Toyota, Ford, Mahindra and Tata

CSD Canteens in India

A tremondus service to all the armed forces and some other staff in the Defense Ministry has been provided since 1948 by CSD (Canteen Stores Department). CSD Depots in India spread across approximately 34 depots and in 2016-17 crossed Rs.17,000 crores.

URC Canteens

CSD offers quality products for daily use to its consumers throughout the country at a rate lower than those on the market. These items should be sold through the URC Canteen to Army forces, civil defence forces, former servants and their families.

CSD Head Office

The CSD headquarters is in Mumbai. The Ministry controls and manages its field operations through a 34-area depot network across the country.

Unit Run Canteen - Entitlement and Procedure for Purchase of Items Against-Firm-Demand (AFD) CATEGORY-I Four-wheelers

Car Eligibility - The eligibility of four wheeler to all defence and entitled civilians is appended below refer IHQ of MoD letter No. 96350/Q/DDGCS/CAR/Policy 12 Jan 2016 placed at Appendix 9A:-

S. No	Category	CC	Periodicity
1	Officers (Including& Retd Widows)	3000	Once in Four Years
2	JCOs granted Honorary Commission & Equivalent (Including Retd & Widows)	2500	Once in Seven Years
3	JCOs & Equivalent (Including Retd & Widows)	2000	Once in Service & Once after Retirement. First Car after ten years of Service. Gap between purchases of two to be ten years. If the late husband had purchased a car each while in service after retirement then the widow will not be eligible to buy a car. In case late husband had purchased only one car then widow can buy one car through CSD, after gap of 10 years from the date of last purchase.
4	OR & Equivalent (Including Retd & Widows)	1800	Once in Service & Once after Retirement. First Car after ten years of Service. Gap between purchases of two to be ten years. If the late husband had purchased a car each while in service after retirement then the widow will not be eligible to buy a car. In case late husband had purchased only one car then widow can buy one car through CSD, after gap of 10 years from the date of last purchase.
5	Civilian Officers of MoD paid out of Defence Estimates and Officers of CSD (Grade Pay Rs 6600 - and above)	3000	Once in Four years.

Groups wise CSD Products

GROUP	Type of Item	Items covered
I	Toilet Requisites	Toilet Soaps, Oral Care, Hair care, Cosmetics, Detergent, Diapers and Napkins etc.,
II	Household Requisites	Electrical Appliances, Cookers, Crockery, Kitchenware, Sewing Machines and other Household requisites such as Gas Stove, Flask, Casserole, Light Products and Torch Cell etc.,
III	General Use Items	Hosiery items, Plastic ware, Footwear, Luggages, Undergarments, Helmet, Sunglasses, Track suit, Sports Goods and Plastic Furniture etc.,
IV	Wrist Watches & Stationery	Wrist Watches & Stationery V Liquor Rum, IMFL, Brandy, Scotch Whisky, BIO, Breezer, Wine & Beer etc.,
VI	Food & Medical Items	Food, Beverages & Medicinal items etc,
VII	AFD Items	Television, Refrigerators, Washing Machines, Twowheelers, Cars, Tractors, Cooking Ranges (Ovens & Chimneys), Air Conditioners & Geysers etc.

AFD Items
AFD items have been divided into two categories.

Category - I.
These items are not stocked by the Depots but are arranged by CSD and collected by consumers directly from dealers e.g. Refrigerators, TVs, Washing Machines, Air conditions, Microwave Ovens, Cars, Tractors and Two-wheelers etc. These are supplied as per the following procedure :-
The individual customers will obtain information from CSD Website at www.csdindia.gov.in or from CSD Area Depots & confirm about the availability of these items with the respective dealers. The dealers, in turn, will keep CSD Area Manager informed about the availability of the items from time to time.

The individual customer is required to submit the prescribed form (available with depots/CSD website) duly filled-in and countersigned by the Commanding Officer of the unit, in case of Servicemen & by Station Headquarters or DSS&A Board in case of Ex-servicemen, along-with a UTR generated by a payee Bank and duly signed and stamped by the Banker in token of having transferred the amount through RTGS/NEFT, towards the price of the item. The UTR shall invariably mention the name of the customer who has actually transferred the amount. Every Depot has separate account number and bank; hence, customer is required to verify Bank Account number of the Area Depot before transferring money through RTGS/NEFT to avoid any complication at later stage.
After completion of formalities at the depot, like preparation of Official Receipt, Local Supply Order(LS) on supplier etc., the individual is given an authority letter and a copy of LS Order which is to be submitted to the distributor/dealer for getting the delivery of the item demanded. Normally, AFD-I category items are delivered, based on availability with local dealers.

Category - II
These items are procured by CSD Area Depots based on firm demand received from URC to depot and sold to consumers through URCs for example Ovens, Geysers, Foot Model Sewing Machines, Cooking Ranges, Air Coolers, coir mattress and few other high-value household durable goods (details contained in the Pictorial Price-List) as per the following procedure:-

A separate indent marked AFD-II, duly signed by the Commanding Officer countersigned by Brigadier or equivalent officer should be sent to the depot once a month alongwith the normal demand.

Based on the above indent, orders are placed by the depot on the firm for the supply of item.
On receipt of the item at the Area Depot, the same is invoiced and issued to URC.

Normally it takes three to four weeks for receipt of such items from suppliers.

URCs must ensure immediate collection of such items from depot.

Demand for AFD-II category items, once placed, cannot be cancelled.

*(Value items below Rs. 750/- per item) (A) *(AFD Items value of items above Rs. 750/- per items)

S No	Rank / Cat	Monthly Limit*	Liquor Card (B)	Total (A+B)	Annual Limit*
(a)	Officers & eqvl	Rs. 11000/-	Rs. 2500/-	Rs. 13500/-	Rs. 100000/-
(b)	JCO granted Hony Commission & eqvl	Rs. 11000/-	Rs. 2500/-	Rs. 13500/-	Rs. 100000/-
(c)	JCOs & eqvl	Rs. 8000/-	Rs. 2500/-	Rs. 10500/-	Rs. 75000/-
(d)	OR & eqvl	Rs. 5500/-	Rs. 2500/-	Rs. 8000/-	Rs. 55000/-
(e)	Def Civ PB 3&4	Rs. 11000/-	NA	Rs. 11000/-	Rs. 100000/-
(f)	Def Civ PB2	Rs. 8000/-	NA	Rs. 8000/-	Rs. 75000/-
(g)	Def Civ PB1	Rs. 5500/-	NA	Rs. 5500/-	Rs. 55000/-

KV School admission in Class 1 under RTE and Single Girl Child (SGC) categories, requested to attend online lottery process

KV School admission in Class 1 under RTE and Single Girl Child (SGC) categories, requested to attend online lottery process

KV School Admission under RTE and SGC - Lottery for Admission to Class 1 in all Kendriya Vidyalaya Schools

Kendriya Vidyalaya ONGC Panvel

Admission 2019-20
Conduct of Online Lottery for fresh admission in Class 1 (2019-20)
Date - 26th March 2019
Reporting Time - 08.15 am
Parents who have registered their wards for fresh admission in Class 1 under RTE and SGC (Single Girl Child) categories in this Vidyalaya are requested to attend online lottery process scheduled on 26th March 2019 at the allotted time from 8.30 to 9.30 am in the Vidyalaya premises. Beyond this time Online Lottery as above cannot be done.

Kendriya Vidyalaya INA Colony Delhi

Lottery For Admission to Class I
Lottery for admission to Class I 2019-20 for RTE and SGC will be conducted on 26 March 2019 from 09:30 AM to 10:30 AM (on Online Admission Portal)

Kendriya Vidyalaya Bhimtal

RTE and SGC
Time slot for lottery for admission under RTE and SGC is 8:30 to 9:30 am at 26.03.2019.

Kendriya Vidyalaya 9 BRD

ONLINE ADMISSIONS 2019-20
Draw of Lottery for Admission to Class I for RTE and SGC Category : 26/03/2019 (8.30-9.30 AM)

Kendriya Vidyalaya BSF Bhikhiwind

Online Draw for Admission in Class I through RTE (Right to Education), and (SGC) Single Girl Child will be done on 26 March 2019 between 12.30 PM to 01.30 PM