Grants-in-aid for the year 2018-2019 to the Central
Government Employees Residents Welfare Associations- Submission of
Accounts for the year 2017-2018
DoPT
No. 7/0112018- Welfare
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Lok Nayak Bhawan, New Delhi,
Dated 29th August, 2018
To
The Secretaries of the,
Central Government Employees,
Residents Welfare Associations (recognized by DoPT)
Subject:
Grants-in-aid
for the year 2018-2019 to the Central Government Employees Residents
Welfare Associations- Submission of Accounts for the year 2017-2018 -
regarding.
Sir/Madam,
The Department of Personnel &
Training has been sanctioning Grants-in-aid to the eligible recognized
Residents Welfare Associations formed by the Central Government
employees in residential colonies to enable them to meet a part of their
expenditure on the welfare
activities, programmes during the
financial year. The recognized Central Government employees Residents
Welfare Associations eligible to receive grants-in-aid may send a
request to this effect to this Department in the prescribed proformae.
(copy enclosed)
2. The recognized Central Government Employees
Residents Welfare Associations are requested to send their request
keeping in view the following guidelines:-
a. Central
Government employees and employees of Lok Sabha, Rajya Sabha, Supreme
Court, High Court, UPSC, Statutory and Autonomous bodies and Delhi
Administration shall qualify for regular membership of an Association in
respect of the grants-in-aid from the Department of Personnel &
Training subject to fulfilment of conditions as laid in para (b) to (h)
of clause II (2) of the O.M. No. 5/8/2013-Welfare dated 3'd June, 2014.
b. Grants-in-aid admissible will be subject to an upper ceiling of Rs.10,000/- during a financial year.
c. Consolidated accOlIDts for the previous financial year may be
provided in Annexure 'A' signed by the President, Secretary, Treasurer
and Internal Auditor.
d. A complete list of the members showing
their names, residential address, official designation and address as on
31.03.2018 may be submitted as in Annexure 'B'.
e. All the vouchers
relating to each head of expenditure as appearing in Annexure 'A'
should be maintained by the Association, so as to verify the expenditure
as and when needed.
f. The Stock Register maintained by the
Association as audited and certified by the Internal Auditor after
physical verification should be maintained by the Association. The
Department of Personnel & Training may verify the Stock Register as
and when required. Similarly, the inventory of articles should also be
maintained.
g. A copy of the minutes of the General Body meeting
wherein the accounts of the Association and other activities thereof for
the previous year have been approved may be submitted (Annexure 'K').
h. Utilization Certificate in respect of the grants-in-aid provided by
this Department and information regarding assets acquired wholly or
substantially funded from the grant may also be furnished as per
proforma in Annexure 'F' and 'G' respectively. The Association who have
not received grants-in-aid for the year 2016-17 and 2017-18 may submit
Utilization Certificate for the previous year. However, the newly formed
Associations need to submit Utilization Certificate indicating 'Nil'
along with the Accounts for the year 2017-18.
i. A report on the
activities of II, Association with reference to the Annual Action Plan
as provided in Clause 7 of the Rules and Regulations framed under the
Model Constitution may also be provided (Annexure' J').
j. A certificate regarding expenditure on Swachh Bharat Mission may also be provided (Annexure 'L').
3.
It may be noted that even if the Association is not keen to obtain
further grants-in-aid from the Government, it shall have to render full
and satisfactory accounts of the grants taken in the past. In case any
Association fails to get grants-in-aid for any reason for two
consecutive years, such Association will stand derecognized.
4.
CGERW As are requested to send their request complete in all respect, in
the prescribed proforma, to DoPT by 15.10.2018 for further necessary
action in the matter.
Note: Incomplete Accounts for
the year 2017-18, for receiving the grants-in-aid for the year 2018-19,
will not be entertained by this Department.
Yours faithfully,
(Kulbhushan Malhotra)
Under Secretary (RWA)
Tel.: 24646961
Click to download the ANNEXURE - A
Source: DoPT
