FAQs on Biometric Attendance System (BAS)
Frequently Asked Questions on Bio-Metric Attendance System
Q.1 How does an organisation start Biometric Attendance System (BAS) for their employees?Ans.
Please submit details of the nodal officer and upload a signed request
by the head of the department on attendance.gov.in portal. System would
send OTP to the mobile number/email id of the nodal officer which needs
to be entered again on the portal for verification. Back-end
administrator would then check the details of the organisation submitted
and make the organisation active by assigning it a unique sub-domain
which will be the first name of the website. Nodal officer will then be
sent an email by the system giving username (which will be the
sub-domain name assigned to the organisation) and a password.
Q.2 Steps to be done by the nodal officer to start registration of employeesAns.
Nodal officer would need to login on attendance.gov.in with the user
name and password sent on completion of step 1 and then create master
list of locations of their offices, designation of their offices and
divisions/units/groups within their organisation.
Q.3 How does employee start registering on the portal ?Ans.
After nodal officer completes step 1 & 2, employee can start
registering on-line either at attendance.gov.in by submitting their
details along with their Aadhaar number.
Q.4 What are steps of verification of employees?Ans.
Nodal Officer would need to verify details submitted by the employee
including whether Aadhaar number entered by the employee belongs to
them. After completing of the above verifications, employee would be
informed by SMS/Email that his registration process is completed on the
attendance.gov.in is completed.
Q.5 Whether an employee
will be able to mark his attendance on any Biometric Attendance System
(BAS) terminal installed in any Government BuildingAns.
Yes, this will be possible as employee database for all central
Government employees will be maintained centrally with a unique 6 digit
id provided for every Government employee (based on the last 6 or first 6
digits of his/her Aadhaar number whichever is available in the system).
The dashboard reports would be able show the location/building from
where an employee has marked his attendance.
Q.6 How will an employee mark attendance if he/she is not having Aadhaar number ?Ans.
Aadhhar number is essential for registering an employee in AEBAS.
Government employees who are not having Aadhaar number can enrol
themselves for Aadhaar numbers in the special camps which are being held
by UIDAI in various Government Buildings or permanent enrolment centres
of UIDAI in Delhi as per details available at the link below as given:
https://appointments.uidai.gov.in/easearch.aspx
Single point of contact for arranging Aadhaar enrollment facility at Bhawans is as per details given below.
Shri Suman Kumar,
ADG, Regional office, UIDAI, Delhi
Phone : 23481111
Email: suman[at]uidai[dot]net[dot]in
Q.7 Is network connectivity essential for marking attendanceAns.
Yes, as it is an online attendance system. Network connectivity will be
essential for marking attendance. Therefore, two types of connectivity
are being planned with each attendance terminal; one wi-fi connectivity
on NICNET/broadband and other sim based GSM connectivity in the tablet.
At a high level the overall solution has two main components.
(i) Front End System (to be installed at client user end)
(ii)
Back End System (attendance servers to be hosted in NIC data centre
with connectivity to UIDAI for real-time bio-metric authentication)
The
Front End System would be a hardware device like Android tablet or a
Desktop PC having client application. Once the user ID (6 digit unique
number assigned to an employee) is entered, the application would prompt
user to provide the biometric data through finger print/Iris scanner
which will be sent through the network connectivity to the backend
system.
The Back End System (also called the attendance server)
would have functionalities to receive data from the client terminals and
send it for real-time Aadhaar authentication. It would also have
features for organisation/employee registration and preparing real-time
attendance reports in dashboard.
It would be possible to see
dashboard reports of each organisation by using sub-domain assigned to
an organisation e.g.nic.attendance.gov.in
Q.8 No of bio-metric terminals requiredAns.
Every employee will need to enter his 6 digit unique id on the touch
screen of the tablet and then present his bio-metric (finger print/
iris) for authentication. This may initially take up to 30 seconds to 1
minute depending on number of attempts required. With some practice and
training, the time for giving bio-metric attendance by each employee may
reduce to less than 10 seconds.
Therefore one bio-metric
terminal may be sufficient for about 30 to 40 employees during 30 minute
peak load time. Assuming 50% to 70% employees will be coming to office
during the peak timings, one bio-metric terminal can be planned for
catering to every 50 employees in the department. Also, multiple
machines will be put in the entry gate which can be commonly used by
employees of different ministries/departments, waiting time in the queue
will further reduce.
Q.9 Where to install tablet based terminals?Ans.
it is suggested to install multiple AEBAS terminals at the entry gates
of the buildings where security is positioned round the clock.
Q.10 Where to install desktop based finger print devices?Ans.
it is suggested to install desktop finger print devices on Windows
desktop PCs connected on LAN (NICNET) in the offices of JS and above and
also with section officers for marking attendance of the employees
working in the respective sections in order to avoid rush at the
attendance terminals installed at the entry gates.
Q.11 Who would maintain the attendance terminals, connectivity and attendance software for desktop PCs?Ans.
It would be additional responsibility of FMS who are maintaining
LAN/NICNET connectivity in the Bhawans under guidance and coordination
of nicnet/network managers. Additional FMS are being proposed to be
deployed at Bhawans under this project.
Q.12 Type of reports which will be available on dashboardAns.
Some of the sample reports can be viewed at jharkhand.attendance.gov.in
and deity.gov.in/attendance. Attendance software is being developed
with assistance of UIDAI team. Please send your valuable feedback in
improving the features and MIS reports of the attendance system
software.
Q.13 Expected Role of NIC HoDs/Teams posted in Ministries/DepartmentsAns.
Deity/NIC/NICSI/UIDAI are the implementing agency for this project and
the bio-metric attendance system will need to be made operational in
every ministry/department as soon as attendance terminals are delivered
which is expected soon.
NIC HODs of the bhawan/
department/ministry or its attached/ subordinate office in consultation
with nodal officer of that office will identify locations where
attendance terminals are to be installed in the Bhawans.
Since,
NICNET connectivity is the primary connectivity for running the AEBAS.
NIC Bhawan network coordinators are requested to help in getting the
power supply extended at those locations with help of local CPWD
offices. NIC Bhawan network coordinators along with network team at NIC
hqrs will also be responsible for extending LAN/alternate connectivity
at the entry gates and install WI-FI access points/Attendance terminals.
NIC
HODs posted in Ministries/Bhawans are requested to provide technical
assistance to the Nodal officers in completing registration of all
employees on the portal and provide handholding training/technical
assistance in smooth installation/running of the attendance terminals.
NIC HODs will also be keeping inventory of bio-metric terminals/devices
installed in various locations in their Ministry/Department.
Q.14 Role of nodal officers in the ministriesAns.
Nodal officers will get the details of all employees entered on the
portal and also organize special camps in their Bhawans with help of
UIDAI regional office, Delhi for enrollment of employees not having
Aadhaar numbers.
Nodal officers would also be responsible for
creating masters of location, designation and divisions/groups within
their organization.
Verification of employees data will also be
done by the nodal officers of the department whereas QC team of UIDAI
will be assisting in verification of Aadhhar data of employees.
You are welcome to send feedback and suggestions in helpdesk-attendance@nic.in
Source: www.attendance.gov.in