Request to update the vigilance status for CSSS officers in the Web Based Cadre Management System – instructions for Nodal officers

Latest DoPT Orders 2020

No.25/12/2020-CS.II(A)

Government of India

Ministry of Personnel, Public Grievances & Pensions

Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan,

Khan Market, New Delhi-11 0003.

Date: 21.02.2020

OFFICE MEMORANDUM

Subject: Request for updation of the vigilance status in Web Based Cadre Management System in respect of CSSS officers – instructions for Nodal Officers – regarding.

The undersigned is directed to say that the Web Based Cadre Management System is functional since 2012. It is enabled to capture the data of all CSSS officers relating to their date of joining, address, posting, promotions, training etc.

For effective and efficient cadre management, it is necessary that the data of all officers be available on real time basis. In absence of complete data, CSCMS portal cannot be fully relied upon for processing cases related to Rotational Transfer, Promotion, Voluntary Retirement etc. It is seen that at the time of promotions, the cases gets delayed for want of updation of vigilance status of officers in the zone of consideration. Hence, it has been decided to strengthen the Vigilance Information System (VIS).

Also check: Revised Rotational Transfer Policy applicable to CSS officers – Latest DoPT Orders 2020 January 27, 2020

Presently, the vigilance status of the decentralized grades is available only with the cadre units and also the vigilance status of Principal Private Secretary and above level officers is shared with CS.II Division, only at the time of promotion etc.

As such, it has now been decided that vigilance status of all grades of officers will have to be updated on a quarterly basis by all the cadre units on the CSCMS portal. If any change in the vigilance status of any officer happens in the interim period, the same must be updated immediately. The process to be followed for all grades of CSSS cadres is as under :-

In the first instance, all the Cadre units will update the vigilance status of all the officers. Subsequently, the same will be reviewed by them on quarterly basis and revised. If there is a change in vigilance status within the three months’ period, the same has to be updated/ reflected on the CSCMS portal immediately.

This exercise will be completed in a phased manner. In the first phase, the vigilance status of the senior most officers as identified below may be updated :-

CSSS Cadre

Sr. No.	Grades	For officials / officers of SLY
1	Principal Private Secretary (PPS)	2011, 2012 & 2013
2	Private Secretary (PS)	2010,2011 and 2012
3	Personal Assistant (PA)	2010 to 2014

CSCS Cadre

Sr. No.	Grades	For officials / officers of SLY
1	Senior Secretariat Assistant (SSA)	SL-2003, SL-2003 (Extended) and SL-2004, SL-2005, SL-2006, SL -2007 and SL-2008

CSCS Cadre
Sr. No. Grndes SL year
1 Senior Secretariat Assistant (SSA)

SL-2003, SL-2003(Extended)
andSL-2004, SL-2005, SL-2006, SL -2007 and SL-2008

The vigilance status of these officers may be updated on the portal on or before 29.02.2020.

In the second phase, the vigilance status of the rest of the officers may be updated. This information should be updated comH.ylsorily & immediately but not later than 15.03.2020. Subsequently, the status may be updated for all officials/officers every quarter ending March, June, September and December respectively starting from March, 2020.

A hard copy of vigilance status of Principal Private Secretary and above level as mentioned in para 5 may also be made available to AVD.I, DOPT, North Block, New Delhi with a copy to the undersigned. In this regard for reference a copy of O.M.No.21/1/2014- CS.I(U) dated 09.05.2014 explaining the procedure for updating the vigilance status in CSCMS is enclosed for necessary action of the Nodal Officers of all Ministries / Departments. The pathway is as under:-

CSCMS> Vigilance> Request for status> filling up of drop down items as per cadre unit> go> select the cadre personnel> vigilance for the purpose to be filled up>send vigilance request>intimation of status> modify> fill up the fields accordingly> update. If still the status under Ministry / Department shows as pending, then CS Division may be contacted for a solution.

Therefore, Nodal Officers of all Ministries/ Departments is requested to update the data of all CSSS officers working under them including their experience/ training details, category etc. on PRIORITY, if not done so far. The rights have been opened for Nodal Officers as well as for individual officer (to a limited extent as may be allowed to access) to update the fields in CSCMS.

A new feature has been added to upload one’s photograph in CSCMS through employee details> Documents> photograph. All officials/ officers of CSSS cadre are also requested to upload their latest photograph in the CSCMS on PRIORITY.

Ministries/ Departments/ Officers concerned.
(Through website of DOPT)

Source: DoPT

Promotion of Personal Assistants (PAs) of CSSS to Private Secretaries (PSs) of CSSS on ad-hoc basis

Regarding Promotion of Personal Assistants (PAs) of CSSS to Private Secretaries (PSs) of CSSS on ad-hoc basis

No.4/2/2018-CS.II (A)
Government of India
Ministry of Personnel, P.G. and Pensions
Department of Personnel and Training
(CS.II Division)

Lok Nayak Bhawan, New Delhi-110003
Dated the 22nd November, 2018

OFFICE MEMORANDUM

Subject:- Promotion of Personal Assistants (PAs) of CSSS to Private Secretaries (PSs) of CSSS on ad-hoc basis:-regarding

The undersigned is directed to refer to this Department's OM of even No. dated 25.10.2018, 26.10.2018 and 02.11.2018 respectively on the above mentioned subject. All the cadre units were requested to conduct DPCs of the eligible PAs of CSSS as shown in the Annexure-I to the OM of even no. dated 25.10,2018 to assess suitability for ad-hoc promotion to the grade of PS for a period upto 30.06.2019 .

2. The Cadre Units were also requested to complete the exercise of conducting the DPC meeting within one month and send duly filled option form to this Department as per Annexure­II of OM dated 25.10.2018.

3. Based on the information received from the Cadre Units, the Competent Authority has decided to nominate the PAs whose names appear in Annexure-1 of this OM to post them to the Cadre Units indicated against their names for their promotion to the Grade of PS of CSSS purely on ad-hoc basis and after having been found 'fit' by the DPC and clear from vigilance angle.

4. The ad-hoc appointment of these officials shall take place with effect from the date they assume charge of the post of PS in the allocated Cadre Units. The ad-hoc appointment shall not confer on the appointees any right to continue in the grade indefinitely or for inclusion in the Select List of PS for regular appointment or to claim seniority in the PS Grade of CSSS. The period of ad-hoc promotion would be upto 30.06.2019 or till the regular PSs become available, whichever is earlier.

5. If any of the officers shown in the list is on deputation, he/she may be given the option to revert within one month with a view to avail of the Promotion. The ad-hoc promotion is subject to the conditions mentioned in para 3 of this Department's OM of even number dated 10.2018.

6. The notification/order for promotion should be issued by allocated Cadre Units of officers after the due process is completed and a copy of such orders should invariably be endorsed to this Department for records. The fact that the appointment of the officer(s) would be subject to further orders which may be passed by Hon'ble Courts in the cases mentioned in para 3 (vi), (vii), (viii) and (ix) of OM dated 25.10.2018 and references to that extant in the connected court matters, should be clearly mentioned in the promotion order/notification.

7. Web Based Cadre Management System: Promotion of officers may be reflected in Web Based Cadre Management System. This is the responsibility of the nodal officers of all cadre units concerned.

(Chirabrata Sarkar)
Under Secretary to the Government of India

All the CSS/CSSS Officers to file the Immovable Property Return (IPR) for the year 2017 (as on 31.12.2017)

All the CSS/CSSS Officers to file the Immovable Property Return (IPR) for the year 2017 (as on 31.12.2017)

GOVERNMENT OF INDIA
DEPARTMENT OF PERSONNEL & TRAINING
MINISTRY OF  PERSONNEL,  PUBLIC  GRIEVANCES AND PENSIONS

D.O.No.142/47/2015-AVD.I/D (Pt.)

NORTH BLOCK, NEW DELHI-110001
5th January, 2018

Dear Sir/Madam,

All the Group 'A' officers of CSS/CSSS cadre are required to submit their annual Immovable Property Returns (IPRs) of the previous year, latest by 31st January of the current year, as per Rule 18 of CCS (Conduct) Rules, 1964. Accordingly IPR-2017 as on 31.12.2017 is due to be filed latest by 31.01.2018.

2. In this context, CS Division vide their OM No. 26/01/2017-CS.I(PR/CMS) dated 21.12.2017 and 22.12.2017 has requested to all the CSS/CSSS Officers to file the Immovable Property Return (IPR) for the year 2017 (as on 31.12.2017) well in time, latest by 31.01.2018, through Web Based Cadre Management System only.

3. It may please be noted that Vigilance Clearance to Group 'A' Officers of CSS/CSSS cadre for the purpose of (a) empanelment; (b) any deputation for which Vigilance Clearance is sought; (c) appointment to the post of sensitive post, assignments to training programmes (except mandatory training), is examined as per the guidelines contained in DOP&T OM No 11012/11/2007-Estt.A dated 27.09.2011. As per the guidelines, non submission of IPR-2017, as on 31.12.2017 latest by 31.01.2018 would invite denial of Vigilance Clearance to the Group 'A' Officers of CSS/CSSS cadre, during the year 2018.

4. In view of the above, I would be grateful if necessary instruction in this regard is immediately issued to all Group 'A' Officers of CSS/CSSS cadre in your jurisdiction.

Yours sincerely
(Devesh Chaturvedi)

Source: DoPT

DoPT: Updation of data in Web-based cadre management System

DoPT: Updation of data in Web-based cadre management System.

No: 21/1/2016/CS-I/PR/CMS
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
CS-I (PR/CMS)

2nd Floor, Lok Nayak Bhawan
Khan Market, New Delhi-3
10th October, 2017

OFFICE MEMORANDUM

Subject: Web-based cadre management System - Upgradation of data of CSS officers/officials in the Grade of ASO/SO/Under Secretary/Deputy Secretary/Director who are likely to be transferred under Rotational Transfer Policy of DoPT or on promotion.

It is brought to the notice of all the officers of the rank of ASO, Section Officer, Under Secretary, Deputy Secretary and Director of CSS Cadre, who are likely to be transferred under Rotational Transfer Policy of DoPT or on promotion that despite the lapse of more than four years since the CSCMS System was operationalized in the year 2013, complete and up-to-date data in respect of various grades of officers of CSS Cadre, is still not available in the system. Since, the prime objective of the web-based system is to ensure accurate real-time data of all the officers to enable this Division to take quicker decisions relating the cadre management functions and hence, unless and until the data is maintained up to date, the purpose of the cadre management system of DoPT is not completed.

2 The instructions in this regard, have already been issued to all cadre units Ministries/Departments from time to time and the same is also available on the website of this Department www.cscms.nic.in under the classification "Web Based Cadre Management", To ensure that up-to-date data of all officers of all grades is available so that transfers/promotions are done in an effective manner, all officers who have not updated their service details in the CSCMS Portal, may kindly get their details updated through their assigned Nodal Officers within three days from the issue of this letter. This practice will help in updating the CSCMS data in respect of various grades of officers of CSS and help CS-I Division in cadre management functions.

3 In case of any doubt I difficulty about the functioning of the system/ correctness of data In CSCMS, CS-I Division (Shri H.M. Malhotra, Section Officer {CMS/PR} / Shri Krishnandan Kumar. A.S O. {CMS/PR}, Telephone No, 24629414) may be contacted.

(Anil Tripathi)
Under Secy, to the Government of India
Tele: 2429412

Source: Download DoPT Order

Web Based Cadre Management System-Updation of data of CSS officers/officials in the Grade of SO/ASO

Web Based Cadre Management System-Updation of data of CSS officers/officials in the Grade of SO/ASO.

Reminder

No. 21/1/2016-CS.I (PR/CMS)
Government of India
Ministry of Personnel, P.G. and Pensions
Department of Personnel and Training

2nd Floor, Lok Nayak Shavan,
New Delhi-110003.
Dated 25th August, 2017

OFFICE MEMORANDUM

Subject: Web Based Cadre Management System-Updation of data of CSS officers/officials in the Grade of SO/ASO.

The undersigned is directed to refer to this Division's OM of even number dated 02.08.2017, on the above cited subject matter and to bring to the kind notice of all the Ministries/Departments, that the prime objective of the Web Based Cadre Management System hosted at cscms.nic.in. in respect of all incumbents of CSS, CSSS and CSCS is to ensure accurate real time data of all the officers, enabling this office to take timely decisions relating to cadre management functions. Despite the requests/instructions in this regard, issued from time to time, to the Nodal Officers, vide several OM/reminders, the complete and upto date data is still not available in the system, in respect of several Ministries and Departments. It is therefore, reiterated that until the data is maintained upto date, by the respective Ministries/Departments, the very purpose of the Web Based Cadre Management System is defeated. If need be, the Nodal officers may depute their subordinates to CS.I Division (Shri H.M.Malhotra, Section Officer {CMS/PR} Tel.No:24629414) to clear their doubts, if any, about the functioning of this system/correctness of data in the CSCMS.

2. It may kindly be brought to the notice of all the CSS Officers that active co-operation in this regard, is required from all the CSS officials to ensure the updation/correctness of data in the CSCMS, as the absence of such upto date data in the ibid System, may hinder the process of promotion of the officers/officials. It may also be advised that it is also the responsibility of the CSS officer/individual to get his/her data updated and fed in the ibid System.

3. The Ministries/Departments are therefore, once again requested to take up immediate necessary steps for updation of data in respect of SOs/ASOs of CSS Cadre in CSCMS (Web Based Cadre Management System) as per the' proforma/format enclosed. The concerned Officials may also be sensitized to get their data updated in the System.

4. This exercise may kindly be got completed by 31st August 2017.
Enclosure: Format/Proforma.

(Anil Tripathi)
Under Secretary to the Government of India
Tele: 24629412/14.

To
All Ministries/Departments
Director/Deputy Secretary (Administration)
(Through Website of this Department)

Download DoPT order

Web Based Cadre Management System - Updation of data

Web Based Cadre Management System - Updation of data

GOVERNMENT OF INDIA
DEPARTMENT OF PERSONNEL & TRAINING
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES
AND PENSIONS

NORTH BLOCK NEW DELHI-110001

D. O. No. 21/01/2016/CS-I(PR/CMS)

Dated , November 16th, 2016.

Dear Sir/ Madam
As you are aware, this Department has been issuing instructions from time to time for regular updation of data of Central Secretariat Service Officers in the Web Based Cadre Management System. These instructions are available on the website of this Department at the link - http://persmin.nic.in/DOPT CSDivision.Index.asp under the classification - 'Web Based Cadre Management'. I am enclosing a copy of
one such OM issued in December, 2015 for perusal , wherein the Nodal Officers in the departments were requested to do the needful to ensure that complete data is made available.

2. As you are further aware, a dashboard for CSS officers is to be operationalised , which will display the incumbency position in various departments, along with the service particulars/ vigilance status/ APARs entries of the incumbent CSS Officers. This Department has accordingly requested the Ministries/ Departments on 19.08.2016, 05.10.2016 and 21.10.2016 to provide the incumbency position/names of CSS Officers and the status of updation of data. I am enclosing a copy of the said OM dated 19.08.2016 as well.

3. It is noted that despite requests , the Nodal Officers have not followed the instructions issued from time to time. It is, therefore, requested that necessary directions may be issued to the concerned officials so that the task is completed in a time bound manner.
Encl: As above.

Yours sincerely,
(Archana Varma)

To
Joint Secretary (Administration) of all Ministries/ Departments
(Through website of Department of Personnel & Training)

21/1/2014-CS.I (PR/CMS)
Government of India
Ministry of Personnel, PG and Pensions
Department of Personnel & Training

2nd Floor, Lok Nayak Bhavan, New Delhi-11 0003
Dated the December, 2015

OFFICE MEMORANDUM

Subject: Web Based Cadre Management System - updation of data of CSS/CSSS/CSCS officers

As Ministries/Departments are aware, the Web Based Cadre Management System for CSS, CSSS and CSCS has been operational since January, 2013. The system is hosted at cscms.nic.iu. Despite lapse of more than two years, complete and upto date data is still not available in the system in respect of several officers. The prime objective of the web based system is to ensure accurate real time data of all the officers to enable quicker decisions relating to cadre management functions. Unless the data is maintained upto date, the purpose of the web based system will be defeated.

2. Nodal Officers in all the Ministries/Departments are, therefore, requested as under:

(a) Employee module: Nodal officers should ensure that correct and up to date personal information in respect of all personnel posted there is available. Nodal officers have been empowered to modify/correct (i) Employee details (ii) Basis Details (iii) Address details (iv) Training details and (v) qualification details. All the officers belonging to CSS/CSSS/CSCS may also be advised to verify their data in the system and bring discrepancies to the notice of the nodal officers for correction. If there is any difficulty in this regard, nodal officers should call CMC Ltd. Engineers at Tele: 24629890.

(b) Experience and Promotion data: CS.I Division will modify data in these two fields. If any modification is required duly certified information may be sent to CS Division for correction.

(c) Pay: Please ensure that pay of the officer is correctly indicated in the system. After drawl of increment on 151 July every year the data should be corrected.

(d) APAR: Ensure that APAR grading is entered in the system and the APAR is scanned and uploaded in the system. If there is any difficulty in this regard, please call the CMC Ltd. Engineers at Tele: 24629890.

(e) IPR and Lokpal return: All the officers of CSS/CSSS/CSCS are requested to file their returns online. It may be noted that defaulting officers will not be granted cadre clearance for deputation, foreign training, empanelment etc.

(f) Deputation: Ensure that all Officers apply for cadre clearance through the system. If any application is received in CS.l Division without online application it will not be entertained. Prior to forwarding application online, nodal officers should also ensure that correct and up to date information of the officer concerned is available in the system.

(g) Foreign Training: All nominations for foreign training should be processed through the web based cadre management system in respect of all Officers. Their reliving for the training will also be updated in the system to capture the details of foreign trainings attended. If the training period is more than three months, the nodal officers will forward the online request to CS.I Division for cadre clearance in respect of US and above level officers.

(h) Domestic Training: All nominations for domestic training should be processed through the web based cadre management system in respect of all officers. If the training period is exceeding one year, the nodal officers will forward the online request to CS.I Division for further processing in respect of US and above level officers.

(i) Permission to visit a broad: All requests for private foreign visits should be processed through the web based cadre management system to capture such information.

j) Furnishing of information of death of an employee: In case of death of an employee, the nodal officer of the Ministry/Department concerned will henceforth immediately update the information in the web based system to enable capture of the vacancy to facilitate provision of a substitute.

(k) Furnishing of information of long leave of an employee: If any employee proceeds on leave for six months or more, the nodal officer concerned should update the information in the web based system immediately to capture the vacancy to facilitate provision of a substitute.

(I) Voluntary Retirement: CS.I Division conveys approval of MoS (PP) for voluntary retirement of US and above level officers of CSS. Henceforth, if the request for voluntary retirement is not received through the system, the same will not be entertained.

(m) Resignation: Resignation requests from employees should be obtained and processed in the web based system so that such vacancies are brought to the notice of the cadre controlling authority immediately.

(n) Technical resignation: Requests for technical resignation to Join another employment under the Government should also be obtained and processed in the web based cadre management system.

(0) Vigilance status: Vigilance clearance whenever required in connection with cadre management activities will be sought and obtained through the system. In respect of US and above level officer it will be updated both by the Ministries/Department and by A VD.I of DoP&T. Upto SO level, Ministries/Departments will update the system.

3. This circular may be brought to the notice of all CSS Officers for their information and active cooperation to ensure correctness of data.

4. Nodal officers may also depute their subordinates to CS.I Division to clear doubts if any about the functioning of the system.

Click to get the Full Circular

Posting of regular Under Secretary and posting on promotion to the grade of Under Secretary on ad-hoc basis – seeking options

IMMEDIATE

No.5/3/2015-CS.I(U)
Government of India
Ministry of Personnel, Public Grievances & Pension –
(Department of Personnel & Training)
*****

2nd Floor, LokNayakBhawan,
Khan Market, New Delhi-3
Dated the 26th April, 2016

OFFICE MEMORANDUM

Subject: Posting of regular Under Secretary and posting on promotion to the grade of Under Secretary on ad-hoc basis – seeking options – regarding.

The undersigned is directed to say that one Under Secretary who has returned from long leave is to be given posting. Further, it is also proposed to promote 8 Section Officers to the grade of Under Secretary from the approved panel.

2. The vacancies proposed to be filled up and the officers who are to be considered for posting are given in the Annexures to this OM. The vacancies include vacancies on account of existing vacancies and the retirement / deputation vacancies arising on 30.04.2016. Ministries/ Departments are requested to verify the vacancy position and in case of any discrepancy the same may be brought to the notice of this Department immediately.

3. The officers are requested to exercise option by 5.30 PM on 27.04.2016. The options may be submitted at the e-mail address given below as per enclosed proforma. Posting of officers will be decided in terms of Rotational Transfer Policy.

4. Web Based Cadre Management System: The officers concerned should also ensure that their data is complete in all respects in the web based cadre management system at cscms.nic.in If the data is not complete it should be first got updated through the nodal officer of the Ministry/ Department / CS.I Division before submitting the option . If the data is not complete in the web based system, the officer concerned will not be considered for promotional posting.

(Raju Saraswat)
Under Secretary to the Government of India
Tele: 24629412
Telefax: 24629414
Email: r.saraswat@nic.in

To: Officers concerned (through website of this Department)

Source: Persmin

Posting of regular USs and posting on promotion to US grade on adhoc basis – seeking options

Posting of regular USs and posting on promotion to US grade on adhoc basis – seeking options – reg.

 IMMEDIATE

No.5/3/2015-CS.I(U)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

2nd Floor, LokNayakBhawan,
Khan Market, New Delhi-3
Dated the 18th March, 2016

OFFICE MEMORANDUM

Subject: Posting of regular USs and posting on promotion to US grade on adhoc basis – seeking options – reg.

The undersigned is directed to say that one US who has returned from long leave is to be given posting. Further, it is also proposed to promote 21 SOs to US grade from the approved panel.

2. The vacancies proposed to be filled up and the officers who are to be considered for posting are given in the Annexures to this OM. The vacancies include the chain vacancies on account of impending promotion from US to OS grade and the retirement vacancies arising on 31.3.2016. Ministries/ Departments are requested to verify the vacancy position and in case of any discrepancy the same may be brought to the notice of this Department immediately.

3. The officers are requested to exercise option by 5.30 PM on 21.3.2016.The options should be submitted at the e-mail address given below as per enclosed proforma. Posting of officers will be decided in terms of RTP.

4. Web Based Cadre Management System: The officers concerned should also ensure that their data is complete in all respects in the web based cadre management system at cscms.nic.in If the data is not complete it should be first got updated through the nodal officer of the Ministry/ Department / CS.I Division before submitting option. If the data is not complete in the web based system, the officer concerned will not be considered for promotion! posting.

(V.Srinivasaragavan)
Under Secretary to the Government of India
Tele: 24629412
Telefax: 24629414
Email: uscs1-dopt@nic.in

To: Officers concerned (through website of this Department)

Annexure -l

Vacancies in Ministries/Departments

Ministries /Departments	Group	Total Vacancy	Retention if any	To be filled through options
DSIR	A	1		1
UPSC	A	1		1
Home	A*	1	1	0
ARPG	A*	1		1
Central Bureau of Investigation	A*	1		1
Defence	A*	2	2	0
Expenditure	A*	2		2
Corporate Affairs	B	1		1
Economic Affairs	B	1		1
FPI	B	1		1
Health	B	1		0
HRD	B	1	1	0
I&B	B	1	1	1
Skill Development & Entrepreneurship	B	6		6
Supply	B	1	1	0
Total		22	6	16

DOPT ORDER

Incomplete Data in Web Based Cadre Management System for CSS Officers of Under Secretary

No.21/1/2016-CS.I(U)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

2nd Floor, Lok Nayak Bhavan
Khan Market, New Delhi.
Dated 26th February, 2016.

OFFICE MEMORANDUM

Subject: Incomplete Data in Web Based Cadre Management System for CSS Officers of Under Secretary

The undersigned is directed to refer to this Department’s O.M. No.21.1.2014-CS.I (PR/CMS) dated 31st December, 2015 (copy enclosed) requesting the nodal officers in the Ministries/ Department for updation of data in the web based cadre management system hosted at cscms.nic.in in respect of all the CSS/CSSS/CSCS officers working under them. Data in respect of two modules viz. experience and promotion details can only be modified by CS.I / CS.II Divisions.

2. It is imperative that data in the web based system is maintained up to date always to facilitate carrying out of various cadre management activities. However, it has been seen that the experience details of Under Secretaries whose names are given in the Annexure to this OM are not complete in the web based cadre management system. In order to complete the data in the system by CS Division, it is requested to fill up the particulars of such Under Secretaries in the attached format duly certified by the Admn. Division latest by 10.3.2016.

3. The Nodal Officers should update the remaining data of officers in other modules viz. Employee Details, Basic Details, Address Details, Training and Qualification. For any technical assistance they may contact CMC Official at Telephone No.24629890.

(V Srinivasaragavan)
Under Secretary to the Government of India
Tele: 24629412
Telefax:24629414

To
Ministries / Departments
Under Secretary (Admn.)
(As per list attached).

21/1/2014-CS.l (PR/CMS)
Government of India
Ministry of Personnel, PG and Pensions
Department of Personnel & Training

2nd Floor, Lok Nayak Bhavan, New Delhi-110003
Dated the 31st December, 2015

OFFICE MEMORANDUM

Subject: Web Based Cadre Management System – updation of data of CSS/CSSS/CSCS officers

As Ministries/Departments are aware, the Web Based Cadre Management System for CSS, CSSS and CSCS has been operational since January, 2013. The system is hosted at cscms.nic.in. Despite lapse of more than two years, complete and up to date data is still not available in the system in respect of several officers. The prime objective of the web based system is to ensure accurate real time data of all the officers to enable quicker decisions relating to cadre management functions. Unless the data is maintained upto date, the purpose of the web based system will be defeated.

2. Nodal Officers in all the Ministries/Departments are, therefore, requested as under:

(a) Employee module: Nodal officers should ensure that correct and up to date personal information in respect of all personnel posted there is available. Nodal officers have been empowered to modify/correct (i) Employee details (ii) Basis Details (iii) Address details (iv) Training details and (v) qualification details. All the officers belonging to CSS/CSSS/CSCS may also be advised to verify their data in the system and bring discrepancies to the notice of the nodal officers for correction. If there is any difficulty in this regard, nodal officers should call CMC Ltd. Engineers at Tele: 24629890.

(b) Experience and Promotion data: CS.I Division will modify data in these two fields. If any modification is required duly certified information may be sent to CS Division for correction.

(c) Pay: Please ensure that pay of the officer is correctly indicated in the system. After drawl of increment on 1st July every year the data should be corrected.

(d) APAR: Ensure that APAR grading is entered in the system and the APAR is scanned and uploaded in the system. If there is any difficulty in this regard, please call the CMC Ltd. Engineers at Tele: 24629890.

(e) IPR and Lokpal return:All the officers of CSS/CSSS/CSCS are requested to file their returns online. It may be noted that defaulting officers will not be granted cadre clearance for deputation, foreign training, empanelment etc.

(f) Deputation : Ensure that all Officers apply for cadre clearance through the system. If any application is received in CS.I Division without online application it will not be entertained. Prior to forwarding application online, nodal officers should also ensure that correct and up to date information or the officer concerned is available in the system.

(g) Foreign Training: All nominations for foreign training should be processed through the web based cadre management system in respect of all Officers. Their reliving for the training will also be updated in the system to capture the details of foreign trainings attended. If the training period is more than three months, the nodal officers will forward the online request to CS.I Division for cadre clearance in respect of US and above level officers.

(h) Domestic Training: All nominations for domestic training should be processed through the web based cadre management system in respect of’ all officers. If the training period is exceeding one year, the nodal officers will forward the online request to CS.I Division for further processing in respect of’ US and above level officers.

(i) Permission to vis it abroad: All requests for private foreign visits should be processed through the web based cadre management system to capture such information.

(j) Furnishing of in formation of death of an employee: In case of death of an employee, the nodal officer of the Ministry/Department concerned will henceforth immediately update the information in the web based system to enable capture of the vacancy to facilitate provision of a substitute.

(k) Furnishing of information of long leave of an employee: If any employee proceeds on leave for six months or more, the nodal officer concerned should update the information in the web based system immediately to capture the vacancy to facilitate provision of a substitute.

(l) Voluntary Retirement: CS.l Division conveys approval of MoS (PP) for voluntary retirement or us and above level officers of CSS. Henceforth, i I’ the request for voluntary retirement is not received through the system, the same will not be entertained.

(m) Resignation: Resignation requests from employees should be obtained and processed in the web based system so that such vacancies are brought to the notice of the cadre controlling authority immediately.

(n) Technical resignation: Requests for technical resignation to Join another employment under the Government should also be obtained and processed in the web based cadre management system.

(o) Vigilance status: Vigilance clearance whenever required in connection with cadre management activities will be sought and obtained through the system. In respect of US and above level officer it will be updated both by the Ministries/Department and by AVD.I of DoP&T. Upto SO level, Ministries/ Departments will update the system.

3. This circular may be brought to the notice of all CSS Officers for their information and active cooperation to ensure correctness of data.

4. Nodal officers may also depute their subordinates to CS.I Division to clear doubts if any about the functioning of the system.

( V.Srin ivasaragavan)
Under Secretary to the Govt. of lndia
Tele.: 24629412

To
Ministries/ Departments
Director/Deputy Secretary (Administration)
Official Circular

Web Based Cadre Management System – updation of data of CSS/CSSS/CSCS officers

21/1/2014-CS.I (PR/CMS)
Government of India
Ministry of Personnel, PG and Pensions
Department of Personnel & Training
*****

2nd Floor, Lok Nayak Bhavan, New Delhi-110003
Dated the December, 2015

OFFICE MEMORANDUM

Subject: Web Based Cadre Management System – updation of data of CSS/CSSS/CSCS officers

As Ministries/Departments are aware, the Web Based Cadre Management System for CSS, CSSS and CSCS has been operational since January, 2013. The system is hosted at cscms.nic.in. Despite lapse of more than two years, complete and upto date data is still not available in the system in respect of several officers. The prime objective of the web based system is to ensure accurate real time data of all the officers to enable quicker decisions relating to cadre management functions. Unless the data is maintained upto date, the purpose of the web based system will be defeated.

2. Nodal Officers in all the Ministries/Departments are, therefore, requested as under:

(a) Employee module: Nodal officers should ensure that correct and up to date personal information in respect of all personnel posted there is available. Nodal officers have been empowered to modify/correct (i) Employee details (ii) Basis Details (iii) Address details (iv) Training details and (v) qualification details. All the officers belonging to GSS/CSSS/CSCS may also be advised to verify their data in the system and bring discrepancies to the notice of the nodal officers for correction. If there is any difficulty in this regard, nodal officers should call CMC Ltd. Engineers at Tele: 24629890.

(b) Experience and Promotion data: CS.I Division will modify data in these two fields. If any modification is required duly certified information may be sent to CS Division for correction.

(c) Pay: Please ensure that pay of the officer is correctly indicated in the system. After drawl of increment on 1 st July every year the data should be corrected.

(d) APAR: Ensure that APAR grading is entered in the system and the APAR is scanned and uploaded in the system. If there is any difficulty in this regard, please call the CMC Ltd. Engineers at Tele: 24629890.

(e) IPR and Lokpal return: All the officers of CSS/CSSS/CSCS are requested to file their returns online. It may be noted that defaulting officers will not be granted cadre clearance for deputation, foreign training, empanelment etc.

(f) Deputation: Ensure that all Officers apply for cadre clearance through the system. If any application is received in CS.I Division without online application it will not be entertained. Prior to forwarding application online, nodal officers should also ensure that correct and up to date information of the officer concerned is available in the system.

(g) Foreign Training: All nominations for foreign training should be processed through the web based cadre management system in respect of all Officers. Their reliving for the training will also be updated in the system to capture the details of foreign trainings attended. If the training period is more than three months, the nodal officers will forward the online request to CS.I Division for cadre clearance in respect of US and above level officers.

(h) Domestic Training: All nominations for domestic training should be processed through the web based cadre management system in respect of all officers. If the training period is exceeding one year, the nodal officers will forward the online request to CS.I Division for further processing in respect of US and above level officers.

(i) Permission to visit abroad: All requests for private foreign visits should be processed through the web based cadre management system to capture such information.

(j) Furnishing of information of death of an employee: In case of death of an employee, the nodal officer of the Ministry/Department concerned will henceforth immediately update the information in the web based system to enable capture of the vacancy to facilitate provision of a substitute.

(k) Furnishing of information of long leave of an employee: If any employee proceeds on leave for six months or more, the nodal officer concerned should update the information in the web based system immediately to capture the vacancy to facilitate provision of a substitute.

(l) Voluntary Retirement: CS.I Division conveys . approval of MoS (PP) for voluntary retirement of US and above level officers of CSS. Henceforth, if the request for voluntary retirement is not received through the system, the same will not be entertained.

(m) Resignation: Resignation requests from employees should be obtained and processed in the web based system so that such vacancies are brought to the notice of the cadre controlling authority immediately.

(n) Technical resignation: Requests for technical resignation to join another employment under the Government should also be obtained and processed in the web based cadre management system.

(o) Vigilance status: Vigilance clearance whenever required in connection with cadre management activities will be sought and obtained through the system. In respect of US and above level officer it will be updated both by the Ministries!Department and by AVD.I of DoP&T. Upto SO level, Ministries/Departments will update the system.

3. This circular may be brought to the notice of all CSS Officers for their information and active cooperation to ensure correctness of data.

4. Nodal officers may also depute their subordinates to CS.I Division to clear doubts if any about the functioning of the system.

(V.Srinivasaragavan)
Under Secretary to the Govt. of India
Tele.: 24629412

Original Order

Lokpal and Lokayuktas Act, 2013, Submission of declaration of assets and liabilities by public servants belonging to CSSS & CSCS- reg

Lokpal and Lokayuktas Act, 2013, Submission of declaration of assets and liabilities by public servants belonging to CSSS & CSCS- reg.

Immediate

No.25/1/2014-CS-II(A)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan
Khan Market, New Delhi-110003
Dated 11th September, 2015

OFFICE MEMORANDUM

Subject:- Lokpal and Lokayuktas Act, 2013- Submission of declaration of assets and liabilities by public servants belonging to CSSS & CSCS -regarding.

The undersigned is directed to refer to this Department’s OM of even number dated 15.04.2015 regarding declaration of assets and liabilities by CSSS & CSCS officials under the Lokpal and Lokayuktas Act, 2013 and to say that, vide Notification No. 407/12/2014-AVD-IV(B) dated 27.04.2015 and also OM NoA07/12/2014-AVD-IV(B) dated 25.04.2015 of this Department , the last date for filling of returns by public servants, as on 01.08.2014 and as on 31.03.2015, has been extended to ,15th October, 2015.

2. All CSSS/CSCS officials are requested to file the returns as on 01.08.2014 and for the year 2015 (as on 31.03.2015) online at cscms.nic.in at the earliest without waiting for the last date to approach to avoid rush and slowing down of the system at the last moment. All officers of PPS and above levels of CSSS should also take a print out of the return filed online and submit the same to this Department duly signed.

3. Ministries/Departments are requested that the contents of this OM be widely circulated among all CSSS/CSCS officials working under their control. They should also monitor and ensure that the returns are submitted by all officials within the stipulated period without fail through Web Based Cadre Management System.

4. In case of any difficulty, nodal officers may contact CMC officials who have developed Web Based Cadre Management System at Telephone No. 011-24629890.

(Kameshwar Mishra)
Under Secretary to the Govt. of India
Telefax: 24623157

Source: ccis.nic.in

Web Based Cadre Management System for CSSS & CSCS officers- addition of new modules to the system.

Web Based Cadre Management System for CSSS & CSCS officers- addition of new modules to the system.

OFFICE MEMORANDUM

3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi.
Dated the 5th March, 2015.

Subject: Web Based Cadre Management System for CSSS & CSCS officers- addition of new modules to the system.

The undersigned is directed to refer to this Department’s CS-I Division’s OM NO.21/1/2014-CS-1 (PR/CMS) dated 10.02.2015 on the above subject mentioned above and to say that additional modules as indicated below, which have subsequently been added to the web based cadre management system, be used by the cadre units for processing of the cases in respect of CSSS & CSCS personnel.

a) Foreign Training:- All nominations for foreign training should be processed through the web based cadre management system in respect of all CSSS officers. Their reliving for the training will also be updated in the system to capture the details of foreign trainings attended. If the training period is more than three months, the nodal officers will forward the online request to CS-II Division for further processing in respect of PPS and above level officers.

b) Domestic training:- All nominations for domestic training should be processed through the web based cadre management system in respect of all CSSS officers. If the training period is exceeding one year, the nodal offlcers will forward the online request to CS-II Division for further processing in respect of PPS and above level officers.

c) Permission to visit abroad:- All the requests for private foreign visits of CSSS officers should be processed through the web based cadre management system to capture such information.

d) Furnishing of information of death of an employee:- In case of death of an employee, the nodal officer of the Ministry/Department concerned will henceforth immediately update the information in the web based system to enable capture of the vacancy to facilitate provision of a substitute.

e) Furnishing of information of Long Leave of an employee:- If any employee proceeds on leave for six months or more, the nodal officer concerned should update the information in the web based system immediately to capture the vacancy to facilitate provision of a substitute.

f) Resignation:- Resignation requests from employees should be obtained and proceed in the web based system so that such vacancies are brought to the notice of the cadre controlling authority immediately.

g) Technical Resignation:- Requests for technical resignation to join another employment under the Government should also be obtained and processed in the web based cadre management system.

3. This circular may be brought to the notice of all CSSS and CSCS officials for their information and active cooperation to ensure correctness of data.

(Kameshwar Mishra)
Under Secretary to the Govt. of India
Telefax: 24623157

To
All Ministries/Departments
Director/ Deputy Secretary (Administration)

Copy to:-
All officers/Sections of CS-II Division- for necessary follow up action.

Source: Original Order