Alteration of date of birth of a Government Servant — reiteration of the instructions.
DoPT Order: Alteration of date of birth of a Government Servant — reiteration of the instructions.
F.No.19017/1/2014-Estt (A-IV)
Government of India
Ministry of Personnel,
Public Grievances and Pensions
Department of Personnel and Training
North Block, New Delhi-110 001
Dated : 16th December, 2014
OFFICE MEMORANDUM
Subject :
Alteration of date of birth of a Government Servant — reiteration of the instructions.
Rule 56 of Fundamental Rules states that except as otherwise provided
in the rule, every Government servant will retire from service on the
afternoon of the last day of the month in which he attains the age of
sixty years.
Provided that a Government servant whose date of birth is the first
of a month shall retire from service on the afternoon of the last day of
the preceding month on attaining the age of sixty years.
2. As per Note 6 below the aforesaid Rule, the date of on which a
Government servant attains the age of fifty-eight years or sixty years,
as the case may be, shall be determined with reference to the date of
birth declared by the Government servant at the time of appointment and
accepted by the Appropriate Authority on production, as far as possible,
of confirmatory documentary evidence such as High School or Higher
Secondary or Secondary School Certificate or extracts from Birth
Register. The date of birth so declared by the Government servant and
accepted by the Appropriate Authority shall not be subject to any
alteration except as specified in this note. An alteration of date of
birth of a Government servant can be made, with the sanction of a
Ministry or Department of the Central Government, or the Comptroller and
Auditor-General in regard to persons serving in the Indian Audit and
Accounts Department, or an Administrator of a Union Territory under
which the Government servant is serving, if —
(a) a request in this regard is made within five years of his entry into Government service;
(b) it is clearly established that a genuine bona fide mistake has occurred; and
(c) the date of birth so altered would not make him ineligible to
appear in any School or University of Union Public Service Commission
examination in which he had appeared, or for entry into Government
service on the date on which he first appeared at such examination or on
the date on which he entered Government service.
3. The Supreme Court of India in Civil Appeal No.502 of 1993 — Union
of India Vs. Harnam Singh — Judgement dated 9th February, 1993 had
observed that : “Inordinate and unexplained delay or laches on the part
of the respondent to seek the necessary correction would in any case
have justified the refusal of relief to him. His inaction for all this
period of about thirty five years from the date of joining service,
therefore precludes him from showing that the entry of his date of birth
in service record was not correct”.
The observations of the Apex Court was also circulated to all
Ministries and Departments of the Government of India vide OM
No.19017/2/92-Estt.(A) dated 19-5-1993.
4. All the Ministries and Departments are requested to keep the above
in view while processing cases of requests for changes of date of
birth.
5. Hindi version follows.
sd/-
(B.Bandyopadhyay)
Under Secretary to the Government of India
Source: www.persmin.nic.in [http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/19017_1_2014-Estt.A-IV-16122014.pdf]
