Overtime Allowance & Compensatory Leave to Central Government employees: OM dated 11-08-1976
No. 15011/2/E.II (B)/ 76
Government of India
Ministry of Finance
Department of Expenditure
New Delhi, dated the 11th August, 1976
Office Memorandum
Subject:
Overtime Allowance to Central Government employees.The
undersigned is directed to state that a need has been felt for some
time past of consolidating at one place the instructions/ orders issued
by this Ministry from time to time. Accordingly in supersession of all
the previous orders on the subject, the grant of overtime allowance to
Central Government employees will be governed by the following orders.
The Ministry of Home Affairs etc. are requested that these orders may be
brought to the notice of all the administrative authorities under them
for information/ guidance and compliance.
2. EligibilityAll
non-gazetted Central Government servants and also gazetted Government
servants who fall in the excepted category mentioned at para 5(a) of
these orders, paid from Civil Estimates (including those working in the
Union Territories Administration) of the following categories, Vis. (i)
office staff and (ii) those staffs whose prescribed hours and nature of
work are comparable to those of "Office staff" shall in future, be
governed by these orders.
Administrative Ministries will be
competent to decide, in consultation with their Internal Financial
Advisers, as to which staff falls in category (ii) above. The
Comptroller & Auditor General of India will exercise that power in
respect of the staff of the Indian Audit and Accounts Department.
3. Condition for the grant.
(a)
The work in all offices should be so organized as ordinarily to be
capable of being done during the normal office hours. The question of
overtime work to be done should are only in special circumstances and
where working beyond the prescribed office hours is a regular feature
the offices and the officers should so stagger the working hours that
the staff working in the office or attaché to officers attend to such
work by rotation.
(b) Where, in special circumstances, it becomes
necessary to perform overtime work, the competent authority may
authorize such overtime work, after satisfying himself that the work is
of such an urgent nature that it cannot be postponed in the public
interest till the next working day and the competent authority shall, as
far as possible, specify beforehand the time upto which a Government
servant may be required to perform overtime work. In this regard
following further instructions may be strictly observed:-
(i)
If an employee is required to attend office earlier than the prescribed
hours of work, he should normally be allowed to leave office
correspondingly early. Where, however, it is not feasible to allow him
to leave office early, he may be paid overtime allowance after deducting
the normal one hour of free work.. If such an employee is also required
to work beyond office hours on that day overtime allowance may be
allowed for the total period of overtime work performed before and after
the prescribed hours of work after deducting from the total normal one
hour of free work..
(ii) The staff who are required to perform
overtime duty for the full prescribed hours of work on Sundays (or other
weekly or fortnightly off-day or Second Saturdays) or on other
holidays/ public holidays should, as a rule, be granted compensatory
leave in lieu. Employees who are required to work on such days beyond
full day may be allowed a day’s compensatory leave in lieu of the full
day’s work and paid overtime allowance for the excess time put by them
minus one hour free duty. In cases where an employee is required to work
for half a day or less, e.g. from the time the office opens till lunch
time, two such half days should be taken a equivalent to one full day
for the purpose of grant of compensatory leave. Where necessary half a
day’s compensatory leave may be given.
Cash
compensation in the form of overtime allowance for duty on Sundays/
weekly or Fortnightly off-days/ Second Saturdays/ public holiday may be
granted only in very exceptional circumstances where an officer not
below the rank of Joint Secretary in the Secretariat Offices or the Head
of the Department in the case of Attached, Subordinate or other offices
is satisfied and certifies that it is not possible to grant
compensatory leave.
Note 1:- Whenever duty is performed beyond a
full day (beyond full prescribed hours of work), overtime allowance for
such duty is to be granted only after deducting one hour free duty. If
an employee comes to office late, with or without previous permission,
on any day and is required to work beyond office hours on that day, the
following deductions should be made in calculating overtime allowance:-
(a) the normal one hour of free work; and
(b) the time by which he comes late.
Note
2:- Normally compensatory leave under these orders should be granted
within one month of its becoming due. This condition may be relaxed in
exceptional circumstances to be decided upon by an officer of the rank
of Joint Secretary in the case of Secretariat staff and Head of the
Department in the case of staff of attached, subordinate or other
offices, who will satisfy himself and certify that the grant of
compensatory leave to all the staff within a month would cause serious
dislocation of current work.. There will be no limit upto which
compensatory leave may be allowed to accumulate but not more than two
days compensatory leave may be allowed to be availed of at a time.
(iii)
The total overtime allowance payable to a Government se5vant in terms
of these orders shall not exceed one-third of their monthly emolument
payable during the month as defined in rule 4(b) below. While the
ceiling referred to above will normally apply to personal staff also, in
special cases, such staff may be paid overtime allowance in excess of
the ceiling if the officers to whom they are attached certify that they
have satisfied themselves that the overtime work performed by their
personal staff necessitating the payment of overtime allowance in excess
of the ceiling was necessary in the public interest. But in any case it
should not exceed 50% of their emoluments as defined in these orders.
Note:-
Payment of overtime allowance upto the ceiling of 50% of emoluments"
referred to above will not be applicable to the personal staff posted by
informal arrangements. The concession will be limited to those personal
staff posted/ sanctioned by the Department of Personnel &
Administrative Reforms or authorized by the competent authority.
In
calculating overtime allowance under these orders, the actual time
taken for lunch break should be deducted from the total hours for which
the staff concerned is eligible for the allowance.
Overtime
allowance under these orders may not be paid to Government servants
required to perform duty at the site of an exhibition/ fair, in addition
to his normal duty.
All the regular class IV staff, including
Waiters, Cooks, Sweepers, Farashes and Chowkidars, whose hours of work
have been prescribed by the competent authority and who are at present
eligible to overtime allowance may be paid overtime allowance as the
same rate admissible to other class IV staff working in offices except
those who are paid overtime allowance under any statutory rules in
force.
DEFINITIONSFor the purpose of these orders, unless the context otherwise requires:-
(a) A competent authority means:-In
the case of Secretariat and attached offices an officer not below the
rank of an Under Secretary to the Government of India or comparable
status;
In the case of an office under the supervision of a
Government servant holding a non-gazetted post, a Government servant
authorized by the Head of the Department to exercise the powers of a
competent authority:
In the case of any other office, the Head of
office declared a such for that office under the appropriate rule of
GFE or under Rule 10(A) of the DFP Rules 1958 or any other officer in
that office of a rank not lower than that of the Head of Office; and
In
respect of the personal staff of Ministers and officers above the rank
of Joint Secretary, their private Secretary, if the Private Secretary is
a gazetted officer, will be the competent authority under these orders.
(in
respect of the personal staff of officers of the rank of Joint
Secretary, the Joint Secretary concerned or an officer of his rank may
be regarded as the competent authority).
(b) Emoluments mean pay
as defined in clause (c) below and all allowances including Winter
Allowance & Hill compensatory allowance be excluding house rent
allowance, conveyance allowance, horse allowance, travelling / daily
allowance, permanent travelling allowance and clothing/ uniform
allowance. In the case of re-employed pensioners, emoluments shall also
include pension to the extent indicated vide para 6 below:-
Note
1:- The list of excluded allowances above is not exhaustive. The other
allowance like children educational allowance, Messing allowance etc.,
which are not admissible to all Government Servants working at a place
may be regarded as excluded category of allowances. The Project
allowance to the extent it does not include an element of excluded an
element of excluded category can be included in the emoluments for the
purpose of Overtime allowance.
Note 2:- In the case of those
employees who have opted to remain on pre-revised scales of pay under
the Central Civil Services (Revised Pay) Rules, 1973 the term emoluments
will also include interim relief admissible to them.
( c) Head of a Department means the authority declared as such under Supplementary Rule 2(10);
(d)
Overtime work means work done in excess of one hour over the prescribed
hours of work on any working day and includes work done on any Sunday
or any other holiday;
(e) Pay means pay as defined in Fundamental Rules 9(21) (a).
Note:-
As the overtime allowance payable in terms of these orders is based on
emoluments which term includes dearness allowance, it will have to be
recalculated, if any change- upwards or downwards- in emoluments is
given effect from a retrospective date. As a result of recalculation of
Overtime Allowances, arrears are to be paid or, as the case may be ,
recoveries of over payments are to effected.
(f) Prescribed hours of work means hours of work prescribed in any office in respect of employees working in this office.
5.
CATEGORIES OF GOVERNMENT SERVANTS TO WHOM THESE ORDERS WHALL NOT APPLY
EVEN THOUGH THEY MAY BE OF THE NATURE OF OFFICE STAFF OR STAFFS WHOSE
PRESCRIBED HOURS AND NATURE OF WORK ARE COMPARABLE TO THOSE OF ‘OFFICE
STAFF’
These orders shall not apply to:-(a) Government servants holding gazetted posts except that:-
The
concessions of overtime allowance may be extended to officers holding
the post of Private Secretaries, Additional Private Secretaries ,
Assistant Private Secretaries or First Personal Assistants to Ministers
Deputy Ministers even though these posts are gazetted posts, in those
cases in which:-
(i) Just before their appointment to such posts, they had held non-gazetted posts;
(ii)
They have not been allowed full pay of the said gazetted posts but
their pay has been restricted under FR 35 to below the minimum of the
pay of those posts; and
(iii) their pay, as defined in para 4 (e) above does not exceed Rs. 750/-:
(iv) The grant of overtime allowance in above cases will also be subject to those orders, including ceiling limits etc.
Note:
The overtime allowance will also be admissible to officers of the
Central Secretariat Stenographers Service, not approved for appointment
to Grade I of the service, but appointed as first personal Assistants to
Ministers, if the total pay plus the special pay admissible falls below
the minimum of the Grade I of the Central Secretariat Stenographers
Service.
(b) Government servants holding non-gazetted posts whose pay, as defined under these orders exceeds Rs. 750/- p.m..
(
c) Government servants who hold supervisory posts not excluded b
clauses (a) and (b) above, unless they fulfill the following
conditions:-
(i) They are in direct and continuous contact with staffs supervise:
(ii) They work the same hours as the staff under them; and
(iii)
They are themselves subject to the kind of supervision which would
enable them ordinarily to obtain prior approval for overtime.
(d) Field staff and Inspection staff.
(e)
Government servants who are governed by the Factories Act, 1948, or the
Minimum Wages (Central) Rules, 1950, and are paid overtime allowances
in accordance with the provisions of Section 59 of the Factories Act,
1948 or Rule 25 of the Minimum Wages (Central) Rules, 1950 as the case
may be:
(f) Staff Car Drivers.
(g) Resident (night duty) clerks and Peons attached to them in jthe Secretariat and certain other offices.
(h) Persons not in whole-time employment.
(i) Personal paid out of contingencies.
(j) Persons paid otherwise than on a monthly basis.
(k) Persons employed on contract except when the contract provides otherwise; and
(1)
Such of the Government servants employed in the Government of India
Presses, the Government Controlled Ports, the Mercantile Marine
Department, the Customs (including Land Customs) Department, the Central
Excise Department and the Overseas Communication Service, as are
already in receipt of overtime allowance under other schemes.
5. (a) Re-employed pensionersThe drawal of overtime allowance jin the case o re-employed pensioners shall be regulated as indicated below:-
(i)
in the case of officers whose pay plus pension exceeds the sanctioned
maximum pay of the post, overtime allowances shall be calculated on that
maximum plus the includible allowance referred to in paragraph 4(b)
above as may be admissible to them;
(ii) in the cases of officers
whose pay on re-employment in civil posts is fixed without taking into
account the entire pension or part thereof the amount of pension so
ignored shall be ignored for calculating emoluments under para 4(b)
(iii)
in other cases, the overtime allowance shall be calculated on pay plus
pension plus the includible allowances referred to in paragraph 4(b)
above as may be admissible to them.
(b) Persons in receipt of emoluments from foreign Governments:
Persons
in receipt of any emoluments of the nature of pay, leave salary or
pension from foreign Governments (eg. Burma Ceylon, Pakistan, etc.) in
addition to pay from the Government of India shall subject to the total
emoluments not exceeding the limits prescribed for eligibility for
overtime allowance, draw the allowances on the basis of their pay plus
the includible allowances referred to in paragraph 4(b) above as may be
admissible to them from the Government of India alone.
Note:- For the purpose of sub-paragraphs (a) and (b):-
(i) "Pension" means gross pension including temporary increase in pension, death-cum-retirement gratuity and other retirement.
(ii)
The amount of pension shall be the amount originally sanctioned (i.e.
before commutation, in any) less the amount of pension, if any, held in
abeyance as a condition of re-employment
( c) Workshop staffs:
(1)
Where the payment of overtime allowance is regulated under the
Factories Act or other statutory enactment, it will continue to be so
regulated.
(2) In the case of the overtime allowance payable
otherwise than according to the statutory provisions, the Third Pay
Commission have made the following recommendations:-
(i) Where
the system of overtime wok continues, the period of overtime should be
made admissible only if the work put in during a working week of 6 days
exceeds 48 hours; in reckoning these 48 hours the period allowed for
total breaks should be included;
(ii) In Government Presses,
where the prescribed weekly hours are less than 48, the work done
between the prescribed hours and the weekly norm of 48 hours is
compensated in the form of overtime allowance at double the time rate.
Compensation for such work should be only at the time rate in future.
It
has been decided that these recommendations will not apply to existing
employees working in the industrial establishment of the Government.
They may continue to be governed by existing rules. Attempts should,
however, be made to apply the recommendation to those who join service
on or after 3.12.1974 and to employees of new industrial units. For this
purpose, it may be necessary to to amend standing orders, given notice
of change etc. The administrative Ministries are requested to try the
system as recommended by the Pay Commission wherever they find it
feasible and in any case wherever a new industrial units are
established. In such cases the rates of overtime allowance which may by
prescribed by rules or orders should also be in accordance with the Pay
Commissions’ recommendations.
Non-industrial staffs in workshops
In
the case of non-industrial staffs in workshops whose hours of work and
holidays are the same as those of industrial staffs, the existing rates
of overtime allowance may continue, if such non-industrial staffs are
already covered by a scheme of overtime allowance.
If such
non-industrial staffs are not at present covered by any scheme of
overtime allowance, they may be allowed overtime allowance but only at
the time rate for work in excess of the prescribed hours but not in
excess of 48 hours in a week or 9 hours on any day. For work in excess
of 9 hours on any day or 48 hours in a week, the non-industrial staff in
workshops may be given overtime allowance at the same rates as is
admissible to the industrial staffs provided the Head of the
establishment certifies that:-
(a) the non-industrial staffs have the same hours of work and holidays as the industrial staffs; and
(b)
the nature of duties of the non-industrial staffs in such that their
presence throughout is necessary for the efficient working of the
industrial staffs.
Where the above two conditions are not
fulfilled, the rate of overtime allowance for the non-industrial staffs
for work in excess of 9 hours a day or 48 hours a week will be the time
rate.
(III) If the hours of work and holidays of the
non-industrial staffs are not the same as for industrial staffs the rate
of over time allowance for the non-industrial staffs shall be the time
rate for overtime work done in excess of one hour over the prescribed
hours of work, unless there already exists any scheme for payment of
overtime allowance to such employees which is more liberal, in which
case the existing scheme will continue in force.
Note 1:- For
this purpose, "time rate" shall mean the single hourly rate of over time
allowance admissible in singular circumstances to the corresponding
industrial staffs, in the same workshop/ establishment.
Note 2:-
"Industrial staffs" in the above clause refers to "workers" as defined
in Section 2(1) of the Factories Act. 1948 and non-industrial staffs
refer to the staff other than ‘workers’
Note 3:- The term "Workshop for this purpose shall mean a factory registered as such under factories act, 1948.
Note
4:- Where under the relevant enactments of the State Legislatures, the
term "worker" includes also the non-industrial staff in the industrial
establishments, payment of overtime allowance will be regulated
according to the provisions contained in these enactments."
7. RATES OF OVERTIME ALLOWANCEWhere
a Government servant to who this order applies is required to perform
overtime work, he shall be entitled to overtime allowance in respect of
the overtime work done by him in accordance with the following rates:-
The rates of overtime allowance and the basis of reckoning them will, for the present, be as under:-
Emoluments
Rs. | Overtime allowance per hour
Up to the first one hour. Thereafter in excess of the prescribed hours of work |
Below Rs. 275
|
Nil
|
0-95
|
275 and above but below Rs.325
|
Nil
|
1.25
|
325 and above but below Rs.375
|
Nil
|
1.55
|
375 and above but below Rs.425
|
Nil
|
1.80
|
| 425 and above but below Rs.475 | Nil | 2.05 |
| 475 and above but below Rs.525 | Nil | 2.35 |
525 and above but below Rs.575
| Nil | 2.60 |
| 575 and above but below Rs.625 | Nil | 2.90 |
| 625 and above but below Rs.675 | Nil | 3.20 |
| 675 and above | Nil | 3.46 |
8.
Where overtime allowance is payable to a Government servant for the
overtime work performed by him, he shall not be entitled to receive any
other remuneration (whether in the form of conveyance charge or
compensatory leave or other-wile), in respect of such overtime work.
Provided
that where a Government servant has been recalled from his residence to
perform overtime work, the competent authority may allow conveyance
charges to such a Government servant in addition to the overtime
allowance admissible to him.
EXPLANATION 1: The first one hour of
overtime work on a working day shal be free only where a Government
servant works in continuation of the prescribed hours of work. Where a
Government servant is recalled from his residence to perform overtime
work, overtime allowance may be paid for the entire period of overtime
work including the first one hour.
EXPLANATION 2: The overtime
work in excess of one hour upto half an hour and thereafter every period
upto half an hour be reckoned as half hour e.g. a person working for 2
hours and 10 minutes in excess of one hour beyond the prescribed hours
of work will get overtime allowance for 2-1/2 hours.
EXPLANATION
3: The overtime allowance payable to Government servant shall be
calculated to the nearest multiple of five paise, the fraction of three
paise and more being rounded off to the next higher multiple of five
paise and fractions below three paise being ignored.
EXPLANAION
4: If, for special reasons (such as the demise of a dignitary a working
day is declared as a holiday before the time prescribed for the opening
of the office, it shall be treated just like a Sunday or other holiday
for the purpose of the payment of Overtime allowance on a day, on which
the office is closed for special reasons after the prescribed opening
time but before the prescribed closing time, shall be treated as a
holiday only from the time the orders for closing the office reach the
office.
EXPLANATION 5: The overtime allowance payable under these
orders shall be classified as "honorarium" under F.R. 9(9) and shall
not be treated as ‘pay’ as defined in F.R. 9 (21) or for the purposes of
the supplementary Rules.
EXPLANATION 6: Government servants will
also the eligible for overtime allowance for performing overtime work
while on tour, subject to observance of the conditions prescribed under
these orders, namely limit of 1/3rd /50% applicable to total overtime
earnings, deduction of one hours free work, maintenance of overtime
register, grant of compensatory off, etc., and also subject to strict
compliance with the conditions indicated below:-
(i)
Employees who are not at present entitled to overtime allowance at
their head quarters under the existing rules or schemes, shall not be
entitled to overtime allowance on tour
(ii) Subject to (i) above,
on employee would be entitled to overtime allowance on tour, provided
overtime work in ordered on the spot
(a) by his superior official
in the tour party; or (b) where an employee on tour is attaché to a
local office at his tour station by the competent authority in such
local office at the tour station.
Note:- Where the superior
official, who orders his subordinate official on tour to perform
overtime work is a non-gazetted officer, or is not the competent
authority to order overtime work at the head-quarters under the existing
rules, he shall, on return to headquarters, submit a report to his
controlling gazetted officer and / or to the competent authority, as the
case may be, explaining the circumstances necessitating the detailing
of staff on overtime duty, and seeking his approval.
(iii)
Subject to (i) above, an employee on temporary transfer not exceeding 90
days would also be entitled to overtime allowance provided the overtime
work has been ordered by his superior official on the spot.
(iv)
For purposes of calculation of overtime, the time spent in travel shall
be excluded . In other words, overtime shall be restricted to the
period between the time when a halt on tour begins and the time when
such halt ends.
(v) Overtime allowance regulated under any statutory rules will continue to be governed by such rules only.
9. CERTIFICATE:
A certificate to be signed by the drawing officer in Form I shall be
attached to the bill in which overtime allowance is drawn in respect of
every Government servant to whom the overtime allowance is payable.
10. REGISTER:
(i)
A register of overtime wok shall be maintained in Form II in each
office in which entries shall be made as and when overtime wok
authorized by the competent authority is performed by th4 Government
servant concerned.
(ii) This register shall be examined by
superior officers and shall be liable to examination by Audit at the
time of inspection or audit and any instance of undue grant of overtime
allowance shall be brought to the notice of the higher authorities. The
superior officer shall particularly scrutinize cases where the same
employee has been paid overtime allowance for more than 10 days in a
month.
Note: The administrative Ministries / Departments
concerned will take a decision as to who should be regarded as "Superior
Officer" for the purpose of these orders.
11. If, in
respect of any of the categories of staff excluded from the purview of
these orders, these is no scheme of overtime allowance already in force
and it is considered necessary to have such a scheme, a suitable scheme
may be evolved in consultation with the Ministry of Finance, provided
(a) the staff in question has prescribed hours of work; (b) the nature
of work performed by the staff lends itself to a scheme of overtime
allowance; (c) the staff is subject to the kind of supervision which
would enable it ordinarily to obtain prior approval for working overtime
and (d) the scheme is in conformity with the principles laid down in
this Office Memorandum.
12. If any doubt arises relating to the interpretation of these orders it may be referred to the Ministry of Finance.
13. These orders shall take effect from the date of issue.
14.
In so far as the persons working in the Indian Audit and Accounts
Department are concerned, these orde5rs issue after consultation with
the Comptroller and Auditor General of India.
15. Hindi version of this O.M. will follow.
Sd/_
(R.L. Bahl)
Under Secretary to the Govt. of India
To, All Ministries / Departments of dthe Gover. Of India (as per standard list)
Copy forwarded to :-
1. C & AG of India, New Delhi w.r.t. his U.O. No. 690/Audit/ 26-74 dated 30.6.1974
2. UPSC, New Delhi
3. Election Commission, New Delhi
4. Rajya Sabha Secretariat (Admn. Br.), New Delhi.
5. Lok Sabha Secretariat (Admn. Br.), New Delhi
6. Supreme Court of India, New Delhi
7. Central Vigilance Commission
8. All State Governments and Union Territory Administrations.
9. Commission for Scheduled Castes and Scheduled Tribes, New Delhi
10. Ministry of Finance (Defence Division) and E-Coord Branch
11. Shri K.V. Ramana Murthy, Deputy Secretary (AG), Min/ Defence
12. Railway Board, New Delhi
13. Secretary, Staff Side, National council, 9-Ashoka Road, New Delhi
14. All Members of the Staff Side of the National Council of JCM
15. Indian Red Cross Society, I-Red Cross Road, New Delhi
16. All India Services Division, Department of Personnel & Administrative Reforms
Sd/_
(R.L. Bahl)
Under Secretary to the Govt. of India
FORM- I
(Certificate)
(See Paragraph 9)
Certified
that the Government servant / Government servants in whose casse the
overtime allowance has been claimed in this bill was/ were required
under specific orders to
Sit late in office
after having put in work during prescribed hours on
____________________________________________________________
attend
office on _________ Sunday/ holiday for disposal of urgent work which,
in public interest, could not be postponed till the next working day.
Certified
that the amount claimed in this bill is in accordance with the rates
specified in paragraph 7 of the Government of India, Ministry of Finance
(Department of Expenditure)’s Office Memorandum No.15011/2/E.II(B)/76,
dated the 11th August 1976 and is according to the principles
laid down therein and does not exceed the ceiling on overtime earnings
prescribed in these orders, necessary certificates having been obtained
from the officers concerned for payment of overtime allowances to the
personal staff in excess of the prescribed ceiling.
Also
certified that the Government servant(s) concerned did not received any
other remuneration/ conveyance charge of compensatory leave for the
performance of that overtime work.
( )
(Signature of Drawing Officer)
FORM-II
Overtime Register (See paragraph 10)
Sl.
No.
|
Name
|
Designation of the Govt. servant required to perform overtime work
|
Emoluments
|
Hours of overtime work authorized by the competent authority
|
Hours of overtime work performed by the Govt. servant
|
1
|
2
|
3
|
4
|
5
|
6
|
| Nature of the work performed during overtime hours |
Why the work could not be performed during the prescribed hours of week
|
Amount of overtime allowance paid
|
Initial of competent authority
|
7
|
8
|
9
|
10
|
