No benchmark grades shall be listed below in ACRs for the period before 2008-09 - DoPT Order

Latest DoPT Orders 2020

Below benchmark ACRs prior to the reporting period 2008-09 need to be disclosed to the officer reported upon for his representation, as are reckonable for assessment of fitness in future DPCs

No.43012/1/2015-Esttt.(A-II)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

North Block, New Delhi
Dated the 21st April, 2020

Office Memorandum

Subject : Disclosure of below benchmark grading in ACRs prior to the reporting period 2008-09 and objective consideration of representation by the competent authority against remarks in the ACR or for upgradation of the final grading.

The Department of Personnel & Training had vide OM No. 21011 /1/2005-Estt (A) (Pt-II) dated 14.05.2009, issued instructions regarding maintenance and preparation of Annual Performance Appraisal Reports. It was inter-alia stated therein that full APAR, including the overall grading and assessment of integrity, shall be communicated to the concerned officer. The new system of communicating entries in the APAR was made applicable prospectively with effect from the reporting period 2008-09.

Also check: Retirement of Government Employees on 31st March 2020

2. Subsequently, this Department vide O.M. No.21011/1/ 2010-Estt.A dated 13.04.2010 issued instructions regarding disclosure of below benchmark gradings in ACRs of the period prior to 2008-09, providing that if an employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09, which would be reckonable for assessment of his fitness in such future DPCs, contain final grading which are below benchmark. for his next promotion, before such ACRs are placed before the DPC, the concerned employee will be given a copy of the relevant ACR for his representation, if any, within 15 days of such communication. It was clearly stated therein that only below benchmark ACR for the period relevant to promotion need be sent to the officer reported upon and there is no need to send below benchmark ACRs of other years.

3. References are being received in this Department from various Ministries / Departments seeking comments / views on disclosure of below benchmark ACRs of the period prior to 2008-09, which have already been considered by DPC prior to 13.04.2010, for promotion to a post/ grade, for a representation and holding review DPC after due consideration of such representation.

4. The matter has been considered in this Department and it is felt that acceding to the request for disclosure of below benchmark gradings in ACRs for the period prior to 2008-09 will open flood gates and a large number of employees, both serving and retired, may come up with a request for disclosure of their ACRs of old periods, resulting into administrative difficulties and chaos. It is, therefore, reiterated that only such below benchmark ACRs prior to the reporting period 2008-09 need to be disclosed to the officer reported upon for his representation, as are reckonable for assessment of fitness in future DPCs. In other words, below benchmark grading in the ACRs for the period prior to 2008-09 need not be disclosed to the officer reported upon, if the same are not reckonable for future DPCs.

5. This Department may be consulted in case of any deviation from the aforesaid instructions.

(Kabindra Joshi)
Director (E-II)

Download Order

Issuing copies of ACR / APAR to retired officers – Department of Posts

Issuing copies of ACR / APAR to retired officers – Department of Posts

No.25-13/2015-SPG
Government of India
Ministry of Communication and IT
Department of Posts

New Delhi, dated 29th Sept, 2015

To
All Heads of Circles
Director, RAKNPA, Ghaziabad/ PMGs/ A11 Directors PTCs Department of Posts.

Subject : Providing copies of ACRs/ APARs to retired officers.

Madam/ Sir,
I am directed to forward a copy DOP&T’s Office Memorandum No. 21011/1/2005-Estt (A) (Part.III) dated 2nd April, 2012 on the above subject.

All head of Circles/ Units of Department of Posts are requested to bring the above guidelines to the notice of all concerned.

Yours faithfully,

(Manoj Sharma)
Assistant Director General,,(SGP)

Authority: www.indiapost.gov.in

Dopt orders regarding weeding out of files/records

Dopt orders regarding weeding out of files/records

No.25/17/2014-CS-II(A)
Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel & Training

3rd Floor, Lok Nayak Bhavan, Khan Market,
New Delhi-110003,
Dated: the 24th June, 2014.

OFFICE MEMORANDUM

Sub:- Weeding out of files/records – reg.

The undersigned is directed to say that on review, a large number of old dossiers of ACRs/ APARs in respect of PSs, PPSs ahd Sr. PPSs retained in this section are being considered for weeding out. The ACRs/APARs of officers may be destroyed after five years/more from the date of his/her retirement. As per the instruction contained in this Department’s OM No. 21011/1/2005- Estt(A)(Part-III) dated 02.04.2012, before any ACR dossier is weeded out on completion the normal retention period, it may be certified by the concerned section that no request for handing over the ACR dossier has been received from that retired officer.

2. Accordingly, cadre units participating in CSSS are requested to intimate the details of ACRs/APARs of more than five years vintage in respect of which requests, if any, have been received for handing over from the concerned retired officer. Details of pending disciplinary/ court cases may also be furnished. In case the requisite information being ‘Nil’ the same may also be intimated.

3. In case, no information is received from a cadre unit by 30.06.2014, it will be presumed that the requisite information pertaining to that cadre unit is ‘Nil’.

sd/-
(Kameshwar Mishra)
Under Secretary to the Govt. of India

Source:www.presmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/wof24.pdf]

Combined Section Officers /Stenographers (Gr.’B'/Gr.l) Limited Departmental Competitive Examination, 2009, 2010 and 2011

Dopt orders 2013 : Combined Section Officers’/Stenographers’ (Gr.’B'/Gr.l) Limited Departmental Competitive Examination, 2009, 2010 and 2011


No.6/1/2013-CS-I(S)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel and Training

Lok Nayak Bhawan, Khan Market,
New Delhi, dated the 14th March, 2013

OFFICE MEMORANDUM

Subject : Combined Section Officers’/Stenographers’ (Gr.’B'/Gr.l) Limited Departmental Competitive Examination, 2009, 2010 and 2011

Attention is invited to this Department’s O.M. of even number dated 25th February, 2013 on the subject cited above vide which all the cadre unit were requested to initiate advance action for completion of ACRs/APARS in respect of all the candidates who have appeared in LDCE 2009, 2010 and 2011 conducted by UPSC during December, 2012 so that result may be declared in a compressed time schedule.

2. All the cadre units were also requested to send a statement of ACRs/APARs grading for the period 2004 -2011 (1.4.2004 to 31.3.2011) in respect of all the candidates who have appeared in the examination from respective cadre units by 31st March,2013.

3. It is once again re-iterated that the deadline for completion of ACRs/APARs and submitting the statement to DOPT i.e. 31st March, 2013 may strictly be followed so as to avoid any delay in sending the ACRs/APARs of the successful candidates to UPSC immediately once the result of written part is declared.

sd/-
(Utkaarsh Tiwaari)
Director (CS-I)

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/SO_LDCE_200911.pdf]

Preparation of panel for PPS of Select List year 2012, Calling for deficient APARs etc.-regarding

Most Immediate

No.5/26/2010-CS.II(A)
Government of India
Ministry of Personnel Public Grievances & pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Bhavan, New Delhi
Dated 18th December, 2012.

Office Memorandum

Subject : Preparation of panel for PPS of Select List year 2012, Calling for deficient APARs etc.-regarding.

In continuation of this Department’s OM of even number dated 5.10.2012 and subsequent reminder dated 26.11.2012 on the subject mentioned above, I am to say that the deficient, Vigilance Clearance/Major Minor penalty certificate/Disclosure certificate in respect of some Private Secretaries whose names have been indicated in Annexure to this OM are yet to be furnished by the concerned cadre units.

Since the proposal for preparation of panel for PPS of Select List Year, 2012 is to be sent to UPSC, cadre units are requested to furnish the requisite certificate etc. immediately to enable this Department to ensure preparation of panel for 2012 without further delay. While forwarding the APARs/ACRs cadre unit may ensure that instruction as provided in this Department OM No. 21011/1/2010-Estt.(A) dated 13.4.2010 have been complied with.

2. In case the ACRs/APARs for any period are not available "No Report Certificate" may please be forwarded without any further delay.

sd/-
(Rajiv Manjhi)
Director

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/reminderPPS.pdf]