Best Practices and New Initiatives introduced by the Department of
Personnel & Training to boost morale and effective functioning of
the employees of the Department - Regarding:
No. I-28011 /46/2014-Coord
Government of India
Ministry of Personnel, P. G. & Pensions
(Department of Personnel & Training)
North Block, New Delhi
Dated: 18th June 2014
OFFICE MEMORANDUM
Sub: Best
Practices / New Initiatives introduced by the Department of Personnel
& Training to boost morale and effective functioning of the
employees of the Department - Regarding:
During
the year 2013-2014, the Department of Personnel & Training has
introduced the following new initiatives to boost the morale of its
employees and to give a fillip to their effective functioning: -
SI. No. New Initiatives / Best Practices
1. CERTIFICATE OF EXCELLENCE &
2. EMPLOYEE OF THE MONTH
Realizing
that recognition of meritorious performance of employees is a critical
tool in human resource management, a new non-monetary incentive in the
form of an annual award of "Certificate of Excellence" to recognize the
contribution of its meritorious employees of the level of Under
Secretary and below has been introduced. This initiative was circulated
to all Ministries/Departments vide O.M. No. A-37011/1/2013-Ad.l, dated
18th December 2013 (copy enclosed).
Subsequently,
another monthly non-monetary incentive was introduced wherein one
employee from across all categories of employees of the level of Under
Secretary & below was to be designated as 'Employee of the Month'.
The awardee is given a certificate and his photograph is displayed under
the relevant link in the intra-Departmental (employee) Portal of the
Department.
Under both the initiatives,
nominations of eligible employees would be called for from all Wings of
the Department and the work performance and outcomes achieved by such
employees would be examined by a Committee Of Joint Secretaries in DoPT.
The same Committee would meet once every month to assess the
nominations received from various Wings to recommend award of 'Employee
of the Month'.
3. APPOINTMENT OF MENTORS FOR THE EMPLOYEES JOINING DoPT
A
process of mentoring of each 'newcomer' in the Department with a view
to sensitize the incumbent about the Department and dealing with court
cases, RFD, Parliamentary matters, etc., has been introduced in the
Department. The mentoring process is for a period of six months. The
mentor is to be an officer two levels above the incumbent.
4. EMPLOYEES' INTERACTION WITH MOS (PP) AND SENIOR OFFICERS IN OPEN HOUSE SYSTEM
An
'Open House' interaction of the Group 'B' (Non-Gazetted) employees and
above was organized in October, 2013 which provided a platform to these
employees to interact directly with MOS (PP) and other Senior Officers
of the Department.
5. APPOINTMENT OF GRIEVANCE REDRESSAL OFFICERS IN EACH DIVISION
In
each Division, two Grievance Redressal Officers (GRO) have been
appointed at US/DS/Director level to redress the grievances of the
employees of inter-personal nature.
6. INSTALLATION OF 'IDEA BOXES' IN THE DEPARTMENT FOR SOLICITING 'OUT OF THE BOX' SOLUTIONS TO VARIOUS ISSUES
The
Department has installed 'Idea Boxes' to receive the innovative ideas
from the employees to improve the functioning of the Department and to
create a conducive work culture.
7. TRAINING OF THE EMPLOYEES WITH SPECIFIC FOCUS ON DEPARTMENT RELATED FUNCTIONS
A
training plan for the employees at the level of Under Secretary &
below (and equivalent) of DoPT has been chalked out in consultation with
ISTM. The duration of the Training Programme is one week, inclusive of a
field visit outside Delhi.
8. RETREAT FOR OFFICERS OF THE LEVEL OF DS AND ABOVE IN THE DEPARTMENT
The
Department organized a two-day Retreat at LBSNAA, Mussoorie in October
2013 for the officers at the level of DS I Director & above in the
Department. The objective of the Retreat was to discuss the
stakeholders' perception about the Department and develop an action plan
to positively change the orientation of the Department towards service
delivery.
9. INTRODUCTION OF INTERNSHIP SCHEME IN THE DEPARTMENT.
The
Department has introduced an 'Internship Scheme' under which
applications are invited from students to work on selected topics
relating to the functions of the Department. The duration of the
internship is two months and they are given a stipend of Rs.10,000/- per
month and a Certificate on successful completion of the internship and
submission of report. The interns are selected by the Committee of Joint
Secretaries.
2. The Ministries / Departments of
the Government of India may consider adopting the above initiatives as a
Human Resource Management Tool to motivate the industrious employees.
sd/-
(Shri Prakash)
Director (A)
Source: www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02adm/I-28011_46_2014-Coord.pdf]
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