Strengthening of Vigilance set-up in Ministries/Departments- reg.
No.425/01/2012-AVD-IV(A)
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training
North Block, New Delhi
30th November, 2012
30th November, 2012
OFFICE MEMORANDUM
Subject: Strengthening of Vigilance set-up in Ministries/Departments- reg.
The
undersigned is directed to refer to Department’s Office Memorandum
No.372/19/2011-AVD-III(Pt.I) dated 26th September, 2011 regarding
strengthening of vigilance set-up in Ministries/Departments, wherein, on
the basis of a recommendation made by the Group of Ministers to tackle
Corruption, which was accepted by the Government, all the
Ministries/Departments were advised to strengthen their
vigilance administration with requisite man power with a view to
ensuring expeditious disposal of disciplinary cases. It was also advised
therein to consider, where appropriate, setting up of a monitoring cell
in each Ministry/Department to review and monitor the progress of all
pending disciplinary cases on a day-to-day basis, with a view to
ensuring their timely conclusion.
2.
Further, in order to asses the work load relating to vigilance
administration and the adequacy of present vigilance set-up to handle
such volume of work In various Ministries/Departments to meet the
challenges posed by the ever increasing volume of vigilance related
work, information was called for from all Ministries/Departments
vide this Department’s D.O. of even number dated 17th July, 2012.
3.
On the basis of an analysis of statistics received from
various Ministries/Departments, the following guidelines are issued for
strengthening of vigilance set up in the Ministries/Departments.
i.
It should be ensured that that the Administration and Vigilance Wing
are exclusively separate from each other in each Ministry/Department.
Para 2.9 of vigilance manual issued by CVC indicates that participation
in
decision making or close association of vigilance staff in
such matters over which they might be required, at a later stage, to sit
in judgement from vigilance point of view, should be avoided.
Therefore, vigilance functionaries should not be a party to processing
and decision-making processes or in other similar administrative
transactions of such nature, which are likely to have clear vigilance
sensitivity. While it may not be difficult for full-tlme vigilance
functionaries to comply with this requirement, the compliance of these
instructions could be achieved in respect of part-time vigilance
functionaries by confining their duties, other than those connected with
vigilance work, as far as possible, to such items of work that are
either free from vigilance angle or serve as input to vigilance
activities such as inspection, audit, etc. These instructions should be
adhered to strictly.
ii. Secretary of the
Ministry/Department should review the pending disciplinary proceeding
cases and sanction of prosecution cases each month like monitoring of
VIP references/RTI cases..
iii. Some
Ministries/Departments are not sending the quarterly repon on action
plan on anti-corruption measures in the prescribed proforma asper
DoP&T’s D.O. No. 321/1/2005-AVD-III dated 9th May, 2005.
Each Ministry/Department should send this quarterly report regularly.
iv.
From the inputs received from the Ministries/Departments, it has
been observed that in some Ministries/Departments where the numbers
of complaints/DP cases are very high but the CVO is part time and
the officers/staff in the vigilance unit are not sufficient. Therefore,
each Ministry/Department should conduct an SIU study of its
Vigilance Division so that officers/staff may be posted as per
requirement vis-a-vis volume of work.
v. Vide
DoPT’s OM No. 372/19/2011-AVD-III(Pt.I) dated 26.09.2011, all the
Ministries/Departments were requested that they may, where appropriate,
consider setting up of a monitoring cell to review and monitor the
progress of all pending disciplinary inquiries on a day-to day basis,
with a view to ensuring their timely conclusion. However, it has been
observed that barring a few Ministries/Departments, such monitoring cell
is yet to be set up by the Ministries/Departments.
All Ministries/Departments may send an action taken report on setting up
of a monitoring cell, to this department within a month from the
receipt of these guidelines.
4. All the
Ministries/Departments are requested to follow the above guidelines
in letter and spirit to strengthen their vigilance set up.
sd/-
(Amarjit Singh)
Deputy Secretary to the Govt. of India
Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02ser/425_01_2012-AVD-IV-A-30112012.pdf]
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